Assistant / Secretariat to the Management (m/f/d)

HARTMANN TRESORE GMBH is a traditional, family-run company headquartered in Paderborn. We have consistently exploited the opportunities of the growing market for safes and security solutions. As a specialist for tresore, we serve well-known companies in the area of banks, trade and industry as well as private customers with a wide range of high-quality security products. The HARTMANN TRESORE company group has recently generated sales of more than 40 million euros and employs more than 150 employees.

HARTMANN TRESORE GMBH Pamplonastraße 2 33106 Paderborn

More information about us can be found here: www.hartmann-tresore.de www.signature-safes.de

Organization, coordination, overview – You want to make sure that everything goes around in the day-to-day business, sit dates and information is in the right place at the right time?

You like to work structured, communicate clearly and have the pleasure of effectively relieving the management in the background – from appointment and meeting organization to coordination of tasks to professional preparation and preparation of important topics?

Then we want to get to know you! Become an Assistant/Secretary of Management (m/w/d) and support our management in operational daily business. Tasks

You support the management in the day-to-day operating business and keep your back on your organization. You take the appointment and calendar coordination, prioritize enquiries and ensure smooth day planning. You act as a central point of contact for internal and external contacts: inside and secure a professional flow of information. You process and coordinate emails, prepare answers, remember open points and keep your eye on To-Dos. You take the planning, preparation and follow-up of meetings, workshops and committee meetings including agenda, protocols and to-dos. You plan and organize business trips (transport, accommodation, documents) You coordinate smaller organizational topics and special tasks (e.g. coordination with service providers, support for internal events). You take care of all organizational and commercial work in the Facility Management area for our locations in Paderborn and Oberhausen. You support the quality guide according to ISO 9001 and other quality and environmental standards You also support the activities of the managing director in the international consulting business of the subsidiary, HJP Consulting GmbH, in particular through appointment and travel organization as well as administrative support. You use digital tools/office applications efficiently and find pragmatic ways to make processes easier (e.g. templates, checklists, AI tools for text designs or summaries).

You have a completed commercial training, a completed study (e.g. BWL, Management, etc.) or a comparable qualification. You bring first professional experience in an assistance, office management or coordination role. You work very organized, reliable and solution-oriented and keep track of multiple parallel tasks. You go openly to people, communicate clearly and appreciate – in writing as oral. You think and trade proactively (e.g. recapturing, remembering, giving structure). If necessary, you can also put in a “spin layer” so that a deadline is maintained or the organised event is simply top. You can control common office tools securely (e.g. PowerPoint, Excel, Word) and look for ways AI tools can make your work better. You have made first experiences in project management and are interested in developing yourself here. Very good knowledge of German and good English in word and writing complete your profile.

We offer you the chance to work at the No. 1 for Quality Scatter in Germany, a successful family business. We value that you feel comfortable with us! This includes a good balance between your job and time for your family and leisure. Your working time is therefore largely flexible with us. At the beginning, our onboarding program awaits you to make your entry as pleasant as possible. We offer comprehensive training opportunities, including internal training and external seminars as well as individual development talks. You get the opportunity to continuously expand your skills and develop yourself professionally. We are happy to support our employees' desire for an e-bike. Corporate Benefits – our employee portal gives you access to numerous attractive benefits from well-known partners in the fields of shopping, travel, technology and leisure. Our EGYM Wellpass support ensures better health and fun. We are happy to celebrate and are entertaining: summer parties and Christmas celebrations, as well as joint team offsites are part of tradition and bring a lot of fun and team spirit – especially for new colleagues. Become part of our culture, discover new things every day and get to know a world of work where there are more benefits for you!

Do you want to experience your future team and workplace live? As part of your application process, you will have the opportunity to do so at a later time.

You are not sure if the job fits you? – Contact our staff manager Laura (0 5251 17 44-561) or our staff officer Alena (0 5251 17 44-158).

We look forward to meeting you! !