The BBK is the head office of the Federal National Crisis Management Agency in Germany. We ensure the quality of crisis management in a central coordination role with federal, international and cross-sector partners. In view of this task, our interdisciplinary team is growing steadily. We are looking for dedicated professionals who want to make Germany more crisis-proof. We are looking for a limited period of time until 31.12.2027 an office manager (w/m/d) in the Kleeblatt Group E 7 TVöD (Bund) in the Unit L.5 ''Resource Management'' in Bonn. The L.5 Unit is responsible, among other things, for the central coordination of German international disaster aid for Ukraine and the countries concerned. For this purpose, the unit in cooperation with the federal states organises the transport of patients who need medical treatment in the context of the war in Ukraine. The process on which this task is based is called the Kleeblatt mechanism.

Administration – You will ensure the time management and time-detection as well as the structured collection and storage of decrees and transactions, emails or protocols. You will also support the management and team in the preparation, coordination and execution of internal and external meetings, meetings or meetings, as well as in the organisation of missions. Accounting/Human – You contribute to the examination of incoming invoices for plausibility and assist administratively in accounting, budgetary execution and financial control. Communication – You take over the monitoring of central communication tools, are a contact person or contact partner for the concerns of national and international partners of the bookkeeping/budgeting mechanism and cooperate in answering external requests.

You have successfully completed a relevant vocational training, e.g. for the businesswoman/man for office management, for the specialist for office communication, for/for the administration specialist, the training ''administrative course I'' or a comparable training. You have very good knowledge of organisation, administration and accounting and can ideally demonstrate this with relevant professional experience. You also keep a cool head in hectic phases and can quickly find themselves in dynamic processes. Funded knowledge in the application of Microsoft Office products, especially Excel, are of course for you. In your daily work, it is important for you to independently find good and constructive solutions that you can bring in your own initiative, structured and service-oriented team. You have good oral and written German language skills (C 1 according to GER) and basic knowledge in English (orally and in writing according to A 2 GER) complete your profile. You will enjoy working together and communicating with external partners and contribute to the good climate and successful work in the team with your open and friendly communication style. You have ideally gained experience or knowledge in civil and catastrophe protection, e.g. through voluntary engagement with a fire brigade, an aid organisation or the THW. Occasionally and normally well-planned service trips are open to you. Since our tasks are safety-relevant and event-oriented, we need your willingness to extend the safety review and to participate in the BBK crisis organization.

Continuing education – Of course, we encourage you through targeted personal and professional training. Flexible working time/ part-time/ place-independent work – you design your working time as part of our regulations and in consultation with your team individually. You are not bound at fixed core working times and you also have the possibility to work up to 60% on the mobile. The activity can also be carried out in part-time, after consultation and taking into account the priority service requirements. Health management – We promote initiatives for your health, such as well-hub fitness and business sports. A qualified care guide is also available to you for the accessibility of work and care, and in challenging stages of life you can see our offer of social advice. (Germany‐)Jobticket – The protection of the environment and climate is important to us. For your way to work with public transport, we offer a job ticket and take part in the costs. Onboarding – We offer you a structured onboarding incl. The programme of sponsorship and participation in our two-day introductory event, which brings you closer to the BBK and to the protection of the population and gives you the opportunity to meet new colleagues. If you do not live in our catchment area so far and if you need to move with us for your work, we may support you through separation money, transfer costs and housing care. Work-Life-Balance – We support the acquaintance of professional and private individuals in a variety of ways. For example, thanks to our service agreement, you can bring your dog to the office. This is important to us Diversity and equal opportunities are part of our human resources policy. This is why we are pleased to receive applications from all genders and nationalities. We have set ourselves the goal of equality between women and men. We therefore expressly welcome applications from women. Disabled people – and people like them are taken into account with the same suitability. Only the minimum level of physical fitness required for the performance of the duties is provided. .