Assistant to the Managing Director (m/f/d)

Administrative support of the board members, including complex calendar and meeting coordination. Support of the Company Secretary for the organisation of board and committee meetings and for the creation of governance documents. Support in the preparation of meeting agents and the preparation of protocols. Confidential and professional handling of sensitive business information. Planning, organisation and implementation of corporate and executive events such as board meetings, strategy websites, stakeholder visits and internal leadership sessions. Coordination of all logistical processes, including location selection, catering, invitation management, travel planning and on-site assignment. Planning and booking of national and international travel. Support of the Office Manager in general administrative activities.

Found experience as a personal assistant, executive assistant or office manager – ideally in the financial services or corporate governance environment. Embossed organizational skills as well as very good communication and multitasking skills. High social competence and a professional, tactical approach to senior stakeholders. Experience in the planning and implementation of events, from logistics to implementation, corporate or executive. Very good IT skills: Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), SharePoint and modern digital collaboration tools. Embossed discretion and confidentiality. Proactive, flexible and ability to keep an eye on the essentials. Flowing knowledge of German and English as well as the ability to communicate clearly and securely in both languages.

An international team with colleagues from over 50 different countries Social benefits such as an occupational pension scheme and asset-effective benefits 30 days vacation per year and 24 and 31 December as working days Employee Assistance Programs – personal 24/7 advisory service for all employees Various possibilities for flexible work including various part-time models, sliding time Wide-ranging, very flexible home office regulations Possibility of work from outside the EU for up to 30 days per year Additional services such as sports and free fruit, nuts, drinks Grant to the BVG Ticket and a Lease a Bike Program An informal corporate culture – without dress code and “you” An excellent learning culture and opportunities to constantly expand your expertise easily accessible offices in the city centre