Assistant to the Managing Director & Office Management (m/f/d)

You are the central point of contact for all organizing at the Luxembourg site — and at the same time the right hand of management. You control the calendar of management, coordinate internal and external appointments and think one step ahead. You organize national business trips. You are responsible for office and location management in Alarm clock: orders, work time recording, smooth office everyday. You manage the fleet – from vehicle procurement to lease contract processing. You support sales with sales reports, commission bills and data management in the CRM. You plan and organize corporate events, team events and customer events. You coordinate training dates, interview series and surveys — invitations, participant management, memories, follow-up. You support recruiting in appointment coordination with candidates and headhunters and keeps job advertisements up to date.

You have several years of experience as an assistant to management, office management, or in a comparable role with direct wire to management. You organize independently and forward-looking — whether calendars, travels, events or location topics. You're sure to go with Microsoft 365 and you're ideally experiencing CRM systems. You communicate clearly and legally with the management as well as with external service providers. You work structured, reliable and keep track of many parallel topics. You are at the Alarm Clock (Luxembourg) site — the office needs you here, not at home office. Ideally, you bring French or English knowledge.

Remote and on-site TGC Jobrad Personalisation Top modern workplace Corporate Benefits Flexible working hours Additional occupational health insurance 30 days off