Head of Organization and Administration (m/f/d)

In this responsible key position, you assume the overall responsibility for all the organizational and administrative processes of the house. You ensure that internal structures are set up efficiently, economically and sustainable, and thus provide the basis for the best possible support and support for families. Its area of responsibility includes the management of ongoing operational operations as well as the further development of central administrative and organisational processes. You are responsible for all topics relating to building infrastructure, coordinate external service providers and ensure a smooth running of all infrastructural services. In addition, you take over the control of external IT service providers, formulate requirements for the further development of the IT landscape and accompany their sustainable implementation. Another focus of your activity is on personnel management. You are responsible for human resources management as well as recruiting and onboarding processes and are actively driving forward the digitization of administrative processes – in particular the introduction and further development of digital personal files. In addition, you take over contract management including the audit, coordination and follow-up of various contract works and ensure compliance with relevant compliance requirements. This includes, in particular, data protection, fire protection and occupational safety. With an analytical view, you identify optimization potentials in existing processes and develop efficient structures for the sustainable support of the specialist areas.

A sovereign manager with a completed degree in the field of business management or a comparable qualification is sought. You have several years of experience in an operational management function, ideally in the educational, social or non-profit environment, and bring with them a strong competence in managing administrative and organisational processes. Experience in human resources management, sound knowledge in IT management and a secure understanding of process optimisation and organisational further development, as well as reliable contractual and legal knowledge. Personally, you are convinced by a high degree of structuring capability, strong communication strength and a binding and solution-oriented operation. You understand how to combine different interests, to control priorities safely and to implement change processes pragmatically. Experiences with seminar management software – for example Kufer – are welcome.

The position offers you a high self-responsive design space, the opportunity to actively introduce your own ideas and to develop processes for the future. It expects a dedicated and motivated environment with short decision-making paths and diverse possibilities for personal and professional development. .