Team Coordination Event Organization (m/w/d)

Оccupation: Commercial Specialist

With an annual programme of around 5,000 events, the volkshochschule stuttgart is the largest in Baden-Württemberg and is one of the largest national universities in Germany. As a public training institution funded by the Landeshauptstadt Stuttgart, it provides a wide range of educational opportunities related to the city and the educational needs of citizens with close links to culture and social affairs. Courses, seminars, courses, individual events and series of events in the programme areas of education and training, cultural education, health education, languages, German and integration, vocational training and further education, as well as basic education and school degrees are visited annually by more than 200,000 people. The participants can choose between presence and online courses as well as hybrid formats.

The volkshochschule stuttgart is looking for a team coordination (m/w/d) Event organization in full time (100 % / 39 hours per week) The field of event coordination is responsible for the organisation and implementation of all courses and events of vhs stuttgart. It coordinates the various offers and ensures a smooth process, from space booking to technical equipment.The event organization, which is assigned to the event coordination, is responsible for the equipment of the classrooms including digital media technology and is the first point of contact for our course managers. We ensure that our courses and events can take place in the most suitable rooms with the best possible equipment. In detail, your tasks and responsibilities include: • Creation of spatial planning for all teaching places and digital teaching spaces • Ensuring the smooth course and event operation at all classes • Participation in pre-debates and support for highlight events • personnel deployment planning and coordination of service staff and their tasks at all venues • Participation in the recruitment of minor employees • Ensuring and complying with the specified procedures • Participation in the optimization and adaptation of structures and processes in the field of event organization • Communication within and outside the team • Working in the team Event organization at the course and room service • Supporting the field management of event coordination (VAK) and their representation in individual tasks

Ideally, you fulfill the following requirements and qualifications profile: • completed training in the technical or technical field. Area • technical understanding • Multiannual experience in the field of event organization, hotel industry, gastronomy, trade fairs and the like • Experience in team leadership • sound knowledge in the handling of digital teaching media • safe handling of MS-Office and the willingness to work into the Kufer administration program

Personally, you'll have the following skills: • independent and structured operation • Organisational capacity • Ability to guide other people • Service orientation, intercultural skills and customer friendliness • strong team skills • Willingness to work outside the core working hours and, if necessary, weekends • Participation in training for personal and professional development • High digital affinity and interest in AI • Class B driving licence

We offer you: • a meaningful and versatile activity • a valuable workplace in the middle of the city of Stuttgart • a collegial team • an employer-funded occupational pension scheme and asset-effective benefits • free Germany ticket for the ÖPNV and bike leasing • a wide range of training courses in your own house • Annual balance of EUR 660 per year, which can be used for courses from the vhs stuttgart programme according to personal interest

The grouping takes place in the case of all tariff requirements in the group of charges 8 TV. The job is indefinite.We look forward to your application (with letter of motivation, CV and certificates) up to 22.06.2025 indicating the number [for phone number see the original ad]/VAK via our online application portal.

Joblocations:

70173 Stuttgart, BADEN_WUERTTEMBERG, GERMANY

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