Project and Team Assistant (m/f/d)

As part of a three-member assistance team, you work in close cooperation with the scientists: within the department and the other administrative areas on diverse tasks. Event organisation: You plan and organize both presence and digital events and support the implementation and follow-up. These include workshops, project meetings in the national and international context, as well as major events and conferences. Scientific text editing: You correct, legit and design scientific texts and research reports in Microsoft Word. This includes the creation of barrier-free documents as well as the maintenance and use of literature databases in Citavi. Knowledge Management: You contribute to the further development of our knowledge management by designing sharepoint pages and supporting the development of a knowledge management platform, as well as working with the care of our project database and the website. Organisational tasks: You support the general organizational tasks of the department and the department management, such as appointment coordination, pre- and post-processing of appointments and contribute to ensuring a structured and efficient working environment in the offices of our site at the Technologie Park Karlsruhe. Support for scientific project work: You support various stages of project management (from acquisition to processing to reporting on research projects in German and English) as well as points of intersection for administration, e.g. procurement in SAP. Support for scientific staff and other colleagues: You assist in job placements and the incorporation of scientific staff and work with the support of student assistants and visiting scientists.

You have qualified commercial or administrative training with completion, preferably in the field of office management/assistance/secretary/service or service. For this, you have professional practice in assistance activities, preferably in the field of science or in the public service. Experience with SAP and MS teams for digital work processes is an advantage. You are versed in MS Word and safe in handling other MS Office applications (especially Outlook, Excel, PowerPoint). Experience with creating barrier-free documents is welcome. Their written and oral language skills in German are excellent, very good foreign language skills are of advantage. Your English skills are at least good. You are an open, friendly and resilient personality, stand up safe and eager and convince with a high degree of self-responsibility, reliability and discretion. You work independently and team-oriented, can efficiently and effectively organize and communicate.

Sensual activities: Exciting and diverse tasks at the interface of science, politics and business, co-designing the future through research to the great challenges of our time Excellence with Relevance: Unique way to bring science with the highest demand directly into application contexts Further development and active career planning: Responsive tasks, space for own ideas and personal and professional development through targeted training measures and career programs, targeted training and training Family-Friendliness: balanced work-life balance, cooperation with institute-related nurseries, offers in the field of child care and homecare/Eldercare, mobile parent-child office, breastfeeding on site Flexibility: Flexible working hours at 39 hours/week (full-time) and 30 days holiday, proportional mobile work within Germany possible according to our local operating arrangements Teamwork: Self-employed work in motivated teams on challenging projects within an interdisciplinary environment, cross-departmental cooperation, and family cooperation Equal opportunities: We live diversity and therefore rely on balanced teams with different genders, ages, cultures and disciplines. Good equipment: New functional technology at our locations, accessibility on site, provision of hardware for mobile work Benefits/Additional Benefits and Benefits: A Remuneration based on the TVöD Bund, including the social benefits customary in the public service as well as numerous sports and health services, Germany Ticket (Jobticket), instituts own canteen, Corporate Benefits, Occupational Pension Care (VBL)