Assistant to the Managing Director (m/f/d)

We are a family-run renowned company and are looking for an assistance (m/w/d) of the management Support for the ongoing business operations of a service company for the management of real estate and forestry operations with initially clear focus on accounting and, in the further course, the acquisition of more activities. The role is operational, structured and designed to stabilize processes. In the long term, you will automate the processes as assistance (m/w/d) and modernize them with AI tools such as Claude or GPT.

Your tasks and your contribution to success: Accounting initially 70% of activity: (later after automation less) Preparatory accounting for tax advisors and audits (no independent completion) Ensuring complete, comprehensible and structured documentation Assignment of documents, invoices and account statements Maintenance and Processing of Accounting Data in MS Excel Proper digital storage of all accounting documents (cloud structures)

Daily business 30%: Independent time-limit control and structured follow-up of open topics Proactive Remembrance and Support of Management Working with the introduction and application of AI tools for process optimization Direct communication by phone and email with tenants and tenants to help them with their concerns Implementation of land transfers to new tenants Occasional participation in construction meetings

Your strengths and profile: Basic understanding of accounting and first practical experience Integrity, discretion and reliability in dealing with finance and confidential business day A structured, careful and reliable operation High level of autonomy and sense of responsibility Home in Berlin or high availability for on-site terminals Very safe handling of MS Excel (structured data management, clean operation) Digital sovereignty and experience in the productive use of AI tools (e.g. GPT, Claude) Safe handling of cloud-based file structures (e.g. OneDrive) Affinity for digital workflows and process thinking German in Word and Writing Good knowledge of English

What distinguishes the role 20–24 hours per week, flexible classification Reliable part-time position with long-term perspective Operational responsibility with development potential Possibility to actively shape modern AI-based processes First mainly on site in Berlin, later partially remotely possible

We look forward to your application on this link: https://rubyberlinhrconsulting.recruitee.com/o/assistenz-dergeschaftstransportung-fmd-in-teilzeit