Administrative Assistant in Appointment Management (m/f/d)

The University of Freiburg is worth a change: With its more than 500-year history, it is one of the most renowned and research-intensive universities in Germany. Here you work in a unique variety of subjects, perspectives and people for research and teaching at the highest level – in one of the most popular cities in Germany. The personnel policy of the Albert-Ludwigs-Universität Freiburg is based on the principles of equality and diversity. The university is strongly committed to the goal of a family-friendly university. The body of bodies and vocations is now looking for an employee in vocation management to accompany vocation procedures with particular strategic importance. Senior Consultant (m/w/d) Application deadline: 8 February 2026 Entry date: At the next possible time Scope of work: Full-time job Reference number: 00004775 The Boards and Appointments directly assigned to the Rector accompanies the procedures for the appointment of university teachers at the University of Freiburg. A comprehensive preparation and intensive accompaniment is required for appeal procedures of particular strategic importance for the university, in particular appeals under the Excellence Strategy, other competitive programs (e.g. Alexander von Humboldt Program) and vocations from abroad. For this purpose, a person with pronounced communication and coordination skills as well as very good English skills is sought, which strengthens the team of vocation management.

accompaniment of appeal proceedings and appeal negotiations (coordination and administration), Preparation of appointments in coordination with central units, faculties and Clusters of Excellence (coordination and interface function), onboarding new professors (individual support as a personal contact person), further administrative activities for the staff office.

a completed university degree, knowledge of university structures and university administration as well as experience in science management a very structured, careful and independent way of working as well as distinct organisational and coordination skills; very good knowledge of German and English in word and writing, stylistic communication, high level of service orientation and friendly and binding occurrence, Teamability, flexibility, high operational and self-responsibility, safe handling of common IT applications.

We offer an interesting and varied area of work with design possibilities, a collegial working environment in a dedicated and service-oriented team, a comprehensive integration, good internal development and further training possibilities, working time in the sliding time model, possibility of home office, job ticket, job bike BW and occupational retirement (VBL) and an attractive workplace in a central location with very good accessibility through public transport. The body is limited until the end of 2026. An extension is planned. Remuneration is made according to TV-L E11 in the event of personal conditions. .