Administrative Assistant in University Administration – Committee and Meeting Organization (m/f/d)

The University of Ulm with approx. 10,000 students offer a variety of professional tasks in a highly innovative research, teaching and work environment, as well as a variety of possibilities to arrange work and family. For the Presidial Office of the Central University Administration we are looking for Senior Consultant (m/w/d)

Volume: Full time Duration: for two years Remuneration: TV-L EC 10 Start: at the next time

You take over the organization and coordination of the Bureau meetings of the University of Ulm and bear the responsibility for the process of 'presidium meeting' You coordinate, collect, examine and structure the incoming agenda items and create the agenda You lead the correspondence with the departments, central institutions and other organizational units You organise the meeting documents and are responsible for the implementation of the minutes, preparation of the minutes and preparation of decisions You analyze, design and develop the university core process 'presidium session' You develop efficient, transparent and standardized process structures and accompany the digitization of the session process You are working on the President's Annual Report You take over the protocol for the Senate Commission ''Responsibility in Science''

You have a completed university degree (Bachelor) in an administrative or legal degree course (e.g. public management, administration, law) You ideally have professional experience in organisational, coordinating and process-related activities in higher education or public administration, preferably in committee work, and are interested in a scientific environment You work structured, independent and reliable and keep an overview even in parallel tasks You are communicative and secure in oral and written exchanges with various organisational units and management levels You can ideally demonstrate experience in the preparation and follow-up of sessions as well as in protocol management You have very good knowledge in the MS Office area and in the popular application programs for digital work and session formats (e.g. Zoom, CloudStore) You are characterized by a very high degree of discretion, sense of responsibility and service orientation You remain open, communicative and facing, even with short-term high work load You have very good German language skills in word and writing (C2) You are ready to flexibly divide your working hours for the session dates

Interesting and varied activities A friendly working atmosphere Family-friendly and flexible working hours with the benefits of the public service A grant to the job ticket for public transport Disabled persons and persons treated in the same way are primarily employed if appropriate. For us count your knowledge, skills and strengths. Therefore, each person is independent of features such as e.g. B. Gender, age and origin or any Disability at the university welcome. Full-time jobs are generally participatory. .