Secretarial assistant / deputy medical secretary (m/f/d)

As one of the most powerful university clinics in Germany, the UKB combines excellence in medicine and research with excellent teaching. More than half a million patients are provided on the UKB every year. Around 3,500 people study medicine and dentistry, and more than 600 people are trained in health professions every year. With around 9,900 employees, the UKB is the third largest employer in the Bonn/Rhein-Sieg region. In the focus clinical list, the UKB ranks #1 among the university clinics in NRW and has the second highest case-mix index (case-weight) among the university clinics nationwide. In 2024, the UKB was able to purchase nearly €100 million to third-party funding for research, development and teaching. In the fourth year in a row, the F.A.Z. Institute distinguished the UKB as “Germany’s training champion” and “Germany’s most sought-after employers”.

In the Clinic and Polyclinic for Heart Surgery under the direction of Mr. Univ.-Prof. Dr. med. Farhad Bakhtiary of the University Hospital of Bonn is to occupy the following place in full time (38,5 hours/week) at the next possible time:

Senior Consultant (m/w/d)

The place shall be occupied without delay.

Together with the Medical Clinic and Polyclinic II (cardiology) the Clinic and Polyclinic for Heart Surgery forms the heart of the University Hospital of Bonn. It forms the full spectrum of the subject area and is one of the leading clinics in this field. Medical focuses are, in particular, the fields of minimally invasive operations on heart valves and coronary vessels, flap-containing reconstructive methods on the heart valves, surgical therapies of acute and chronic heart failure, interventional and surgical therapy of thoracic aorta, and the treatment of complex heart pacemaker interventions.

Tasks

Your tasks:

• Representation of the Chief Medical Secretariat and ensuring smooth daily operations
• Self-release of correspondence in German and English (post, telephone calls, e-mails)
• Orders of general administrative materials
• Coordination and organisation of internal and cross-clinic processes in the field of teaching
• Assistance and coordination of the areas of onboarding of new employees and support for students and interns
• General administrative tasks

Requirements profile

Your profile:

• Completed training in the field of office management or medical specialist (m/w/d) or multiannual work in a comparable position
• Self-employment, reliability and resilience, self-initiative in thought and action
• Good knowledge of the medical nomenclature and the German spelling and grammar
• Secure handling of Microsoft Office applications
• Organizing skill
• reliability, sense of responsibility
• High communication skills and ability to work on a team
• Friendly, binding and safe handling in personal and telephone contact with employees and business partners

Services & Benefits

We offer:

• Responsive and versatile: A workplace with a large design space in a collegial team
• Payment by TV-L: Tariff compensation incl. Annual special payment, occupational pension
• Flexible for families: flexible working time models, possibility of a place in the company's children's daycare and offers for parental leavers
• Clever to work: Good connection to the SWB network, possibility of a interestless loan to purchase an e-bike
• Supported training: Individual development opportunities through courses, e-learning and coaching
• Start with system: Structured onboarding
• Healthy at work: Numerous health promotion offers, free membership in the UKB gym
• Employers: Benefits for employees (Corporate Benefits)

We are committed to diversity and equal opportunities. Our aim is to increase the proportion of women in areas where women are underrepresented and to promote their careers in particular. We therefore strongly urge qualified women to apply. Applications are treated in accordance with the National Equality Act. The application of suitable people with proven severe disability and persons with equal status is particularly welcome.

Application & Contact

Contact:

You meet our requirements and are looking for a varied and challenging activity? Do not hesitate and send your meaningful application (preferably by e-mail in a file up to 5 MB size) up to 04.12.2025 specifying the job advertisement number. ST-33059 to:

Contact personin:Janina MalenicaE-Mail: [for e-mail see the original ad] Herzzentrum BonnTel.: [for phone number see the original ad*]

More information atwww.herzzentrum-bonn.de

Prof. Dr. med. Farhad Bakhtiary Director of the Clinic and Polyclinic for Heart SurgeryUniversity Hospital Bonn, Clinic and Polyclinic for Heart SurgeryVenusberg-Campus 153127 Bonn

Joblocations:

53127 Bonn, NORDRHEIN_WESTFALEN, GERMANY