Management Coordinator (m/f/d)

The Eastern Region of the Housing division consists of two customer centers. Both customer centres consist of 4 service teams and a joint management and operating costs team. This management and operating cost team manages approx. 10,000 units. We are looking for one: Management Coordinator / Management Coordinator (w/m/d) (Entgelunggruppe 7 TVöD Bund/Besoldungsgruppe A 7 BBesG, Kennung: OSWO001011, Stellen‐ID 1462528) The setting is terminated. The Federal Agency for Real Estate Tasks (BImA) – Institution of Public Law – is one of the largest real estate owners in Germany. The spectrum ranges from residential, industrial and commercial properties to military and former military areas to forestry and agricultural areas. Since 1 September 2020, BImA has been fully responsible for the management and development of its well-established 38,000 apartments. It is managed by strategically significant scattered property as well as large residential areas in fortified urban areas. The division – with housing care – takes care of local and affordable housing for the federal staff, in particular in tense housing markets in high-economy regions and large cities. In addition to the current focus on modernisation and refurbishment, the Housing division stands for sustainable quarter development and thus also has a strong focus on the topics of demographic change, digitization and climate change. The division is organizationally divided into four regional areas, eight customer centers and 29 service teams.

Our social and entrepreneurial task is to create socially responsible living and living spaces. For this, in the Housing business unit, we focus on sustainable quarter development, CO2-free heat at affordable prices, barrier reduction, digitalization and, of course, a high degree of tenant satisfaction.

We need you for that! Do with us BImA!

Coordination in the field of management Structure of the property in SAP (BALIMA) to create additional cost accounting structures for booking, loading and accounting of operating costs and data quality management Quality assurance of the simulation for ancillary cost accounting with respect to its accuracy, including the initiation of rebooking and corrections, as well as the date for the setpoint of a credit or a receivable Coordination and ensuring a timely settlement of operating costs Processing of operating costs with complex facts Work on the processing of objections/complaints as well as clarification of rent requests for additional cost accounting Central contact person for operators in the field of competence Contact person for the regional management level and the service department of the central office, including for the clarification of difficult issues Contact person/interface for energy tenders, control of energy supply contracts, participation and support of complex tendering procedures and ensuring the required timely notifications of the area of responsibility Management of housing Compilation of documents for contracts for management and contract controlling, contract management (SAP), order and direct retrieval Acquisition of tenders and results (free-hand award) and preparation of formal tenders and procurements, including preparation of procurement Creating lists of services for management contracts (e.g. contracts for monitoring, green area maintenance, winter service) and waste management (supply and disposal contracts) and maintenance and testing Implementation of the operating cost accounting in coordination with external service providers as well as contact person for the tenant Compilation of the data relevant for external accounting for transmission to the accounting company Recording, checking and reporting of counter readings for electricity, gas, water, etc. Contact person for supply and disposal companies and other service providers in the context of management Compilation and allocation of the costs of your own service staff Consumption of fault and deficiencies reports in coordination with construction management and contract management Preparing insurance case processing, system-side document generation Support for monitoring and documentation of operator and transport obligations in housing Operating costs related to the acquisition of apartments in the stock, e.g. B. as a result of acquisitions from third-party holdings or new residential housing in accordance with contract management Invoicing/Order check and execution of master data maintenance Pre-distribution as preparation for BK accounting

Qualification: Completed vocational training as a real estate businesswoman/ real estate businessman or merchant in the real estate and housing industry Competences: Basic business and real estate knowledge and experience in housing, in particular heating and auxiliary cost accounting, of advantage Good application knowledge of IT standard applications (Microsoft Office) Knowledge in SAP desirable or willingness to acquire this short term Other: Green, careful and reliable operation Good organization skills Good opinion Own initiative and capacity for creative and conceptual work Ability to work independently, target-oriented and safe even with increased work volume Good communication skills Customer- / address-oriented behavior Ability to team-oriented action, critique Good judgment driving licence class B/3 readiness to independently manage utility vehicles

An interesting and varied activity with all the advantages of a large public employer Compatibility of family and occupation in working time Possibility of renting an apartment from the stock of housing care of the federal Vocational development opportunities and extensive training opportunities Occupational pension Special payment by applicable tariff provisions 30 days off Health promotion courses and precautionary measures Free parking Economic situation Grant to the DeutschlandJobTicket (DJT)