Employee (f/m/d) in the institute secretariat with 80 % to 100 %

The Karlsruhe Institute of Technology (KIT) creates and imparts knowledge for society and the environment as ''The Research University in the Helmholtz Association''. The aim is to contribute significant contributions to the global challenges in the fields of energy, mobility and information. About 10,000 employees work on this at KIT on a broad disciplinary basis in research, teaching and innovation. We are looking for the Institute for Photonics and Quantum Electronics (IPQ) from 01.07.2025 Senior Consultant (m/d) with 80% to 100%

They perform general tasks in the secretariat and institute establishment. This includes, in particular, the following activities: Triggering, tracking and handling of orders Processing of personnel matters (re-settings, contract extensions) Planning and settlement of missions Coordination of exam dates Organization of events In addition, you will take over the management of the institute finances, i.e. in particular: Controlling third-party revenue and expenditure Creation of cost reports and monitoring of budget planning and reconciliation of data from the SAP system Communication with KIT-internal specialist departments

They have completed vocational training as a merchant (w/m/d) for office management or a comparable training, each with the focus on controlling / finance. They preferably bring a multi-year professional experience in an industrial environment. They are safe to scale with MS Office and open to new systems. Ideally, you already have experiences in the field of SAP-SRM. We require very good knowledge of German and English in word and writing. Their qualification is complemented by an independent, goal-oriented and team-oriented way of working, distinct organizational skills, very good communication skills and a high degree of reliability. They are ready to work in a variety of high-school workflows. The location may also be suitable for restarting.

Part of the single German university of excellence with natural major research and work in an international environment under outstanding working conditions. Start professionally with targeted training as well as wide-ranging further training offers. Benefit from flexible working time models (Gleitzeit, Homeoffice), various sports and leisure activities as well as child and holiday care services. We also offer a grant to the BW job ticket of 25 €/month and a multi-page offer in different menses. In the case of the same suitability, people with difficulty are recognised. JOBV1_EN