Assistant to the Head of Department / Administrative Service for the Customer Service Department (Salary Group 9aTV EntgO-TgDRV) (m/f/d)

The German pension insurance company Hessen employs as the largest social security institution in Hessen approx. 2.600 employees (w/m/d) at various locations. For our customer service department, we are looking for assistance from department management and general administrative tasks (w/m/d).

Application deadline 31.03.2026 Start of work as soon as possible Place of employment Speicherstraße 55, 60327 Frankfurt am Main

Your duties as assistant to the department management Date planning and monitoring Reception of visitors Consumption and settlement of telephone calls Completion of correspondence Leading lists and monitoring of deadlines Organisation (pre- and post-processing) of meetings and events including the compilation of meeting documents Creating information and presentation documents Booking services and hotels Your administrative tasks Creation and evaluation of statistics Processing of personnel and general administrative matters Input and maintenance of electronic time recording including Time accounts maintenance or execution of time corrections, entry of holidays, business trips and periods of illness Ordering inventory and office supplies Coordination and planning of training and training events Preparation of trade fair visits Examination of invoices and creation of payment orders Examination and visibility of travel books Working in department-internal work and project groups incl. Minutes

a completed vocational training as a merchant for office management (w/m/d) very good knowledge of MS Office Joy in dealing with people and a pronounced self-confidence Communication strength and safe occurrence Organizational and independent working

an unlimited and crisis-proof working relationship Remuneration takes place according to EG 9a TV EntgO-DRV and, depending on the predictable professional experience, is €3691,52 in level 1 to €4,746,88 in level 6 gross per month and an annual special payment of 90% of the average monthly salary. The individual grouping into the respective level of remuneration is carried out on the basis of your predictable relevant professional experience and the tariff regulations when hiring. 30 days holiday at a 5-day week (additionally 24.12. and 31.12. are free of work) half working time is given on a working day flexible, family-friendly working hours Parttime employment within the framework of tariff/legal provisions Possibility of day-by-day mobile work and alternating teleworking all social benefits of the public service, including supplementary pensions Jobticket Germany Health promotion actions Discounts and employee offers via European market leader corporate benefits For their family-conscious personal policy, the German pension insurance company Hessen was awarded the “audit berufundfamilie” certificate. We attach great importance to the reconciliation of work and family and a balanced work-life balance. Flexible working hours and individual working time models are an integral part of our personal policy. .