Assistant Head of Institute (m/w/d)

As part of our administrative team, you support internal institute processes, develop internal processes, and are responsible for coordination and administrative processing in different areas. You take over a variety of administrative and organizational tasks and ensure a smooth process at the Institute Secretariat and always keeps an overview.

Processing of correspondence. Creating the internal and external correspondence of the Institute Manager, partly in English preparation and provision of documents; preparation of presentations; Combining different sources into uniform presentations Creation of minutes of meetings, department meetings or events scheduling, coordination and control, preparation of required documents for appointments, preparation of appointments Self-planning, organisation and preparation of the Institute’s Head of Service (termination coordination, booking implementation, preparation of travel plans to comply with dates, travel cost accounting) Visitor management incl. reception and support of customers and visitors Create and update project overviews in the form of tables or Mindmaps

completed commercial training (e.g. office management, office clerk for office communication, etc.) or alternatively equivalent specialist knowledge and detectable relevant professional experience

well-founded administrative and organizational knowledge, e.g. in preparation of meetings, scheduling and monitoring, etc.

safe handling of MS Office (e.g. Outlook, Word, PowerPoint and Excel)

very good knowledge of German and good English (word/writing)

Knowledge in the commercial sector, e.g. in the procurement of office materials, while maintaining the applicable DLR regulations

ideally, you will also gain knowledge of and experience in the application of internal DLR regulations regarding the application of, for example, overtime applications, service travel including their billing, etc. with

Experience in the secretariat and controlling area, personnel administration (personal development) of advantage

very good time management and enforcement ability desirable

Attractive payment by collective agreement temporary work of the BAP/DGB collective agreement

Extensive social benefits, including Christmas and holidays

Holiday entitlement of up to 30 days a year

Representation of interests by a comprehensive works council

Competence expansion through diverse e.learnings

Premium of €250 for every employee you successfully advertise for us

Special conditions when buying concert tickets, electronic equipment, sports goods and much more

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