Office Administrator ''Internal Crisis Management'' in Unit L.7 (m/f/d)

The BBK is the head office of the Federal Government for National Crisis Management in Germany. We ensure the quality of crisis management in a central coordination role with federal, international and cross-sector partners. In view of this task, our interdisciplinary team is growing steadily. We are looking for dedicated professionals who want to make Germany more crisis-proof. We are looking for unlimited duration at the next time an office assistant / an office assistant (w/m/d) Group 7 TVöD (Bund) in the L.7 “Internes Crisis Management” Unit at the Bonn office.

Office management – You take on a variety of assistance and office tasks of the unit, including: the support of the mail receipt, the appointment and deadline management as well as the processing of general requests. In addition, make sure that the data collections are up-to-date and take care of them as well as the file storage. Financial controlling and budget planning – You support the planning of budgets, procurement and procurement procedures, as well as the supervision of the department budget and process invoices. Household affairs – You are the first respondent within the Department of Technical-Consulting Questions in the area of household. This includes, in particular, advice on the establishment of the annual budget and the creation of concepts and elaborations for the respective circle of addressees. Research and Reporting – You log meetings, perform research tasks independently and prepare the results for addressing. In addition, you create presentations and reports to support the Head of Unit.

You have successfully completed a relevant vocational training, e.g. to the merchant for office management, to the specialist for office communication, to/from the administrative specialist, the training “administrative course I” or a comparable three-year commercial training. Alternatively, you as an official have the career capability for the middle non-technical service. You have already gained several years of professional experience in the general office organization. You are safe in the application of Microsoft Office standard programs, such as Word, Excel and Outlook. In your daily work, it is important to you to independently find good and constructive solutions that you can bring in your own initiative, structured and service-oriented team. You will enjoy working together and communicating with external cooperation partners and contribute to the good climate and successful work in the team with your open and friendly communication style. Good oral and written German language skills (C1 according to GER) complete your profile. Basic knowledge in English (orally and in writing according to A2 GER) would also be advantageous. You have ideally gained experience or knowledge in civil and catastrophe protection, e.g. through voluntary engagement with a fire brigade, an aid organisation or the THW. Occasionally and usually well-planned service trips are open to you. Since our tasks are safety-relevant and event-oriented, we need your willingness to extend the safety review and to participate in the BBK crisis organisation.

Application of officials – If you are already in an official relationship, we will take you up to the grade A 7 at the same level in terms of status by means of a disorder with the aim of the transfer. In the presence of the individual requirements, we offer the takeover into an official relationship. Continuing education – Of course, we encourage you through targeted personal and professional training. Flexible working time/part time/place-independent work – you design your working time as part of our regulations and in consultation with your team individually. At fixed core working times you are not bound and you also have the opportunity to work up to 60% on the mobile. We are happy to agree with you a part-time model adapted to your needs. Health Management – We promote initiatives for your health such as well-hub company fitness and business sports groups. A qualified care guide is also available for the reconciliation of work and care, and in challenging stages of life you can see our offer of social advice. (Germany‐)Jobticket – The protection of the environment and climate is important to us. For your way to work by public transport, we offer a job ticket and take part in the costs. If you do not live in our catchment area so far and if you need a move with us for your activity, we may support you through separation money, relocation costs and housing care. This is important to us

Diversity and equal opportunities are part of our human resources policy. This is why we are pleased to receive applications from all genders and nationalities. Equality between women and men – we have set ourselves the goal. We therefore expressly welcome applications from women. Disabled people – and people like them are taken into account with the same suitability. Only the minimum level of physical fitness required for the performance of the duties is provided. Work-life balance – we support in a variety of ways.

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