Secretary in the anteroom of the full-time mayor (m/f/d)

Room activities in the mayor's office: As a secretary/secretary in the front room, you are directly assigned to the mayor. You are responsible, inter alia, for the mayor and his deputies for the general secretariat tasks such as office organization, post-processing, appointment coordination. You will complete all written correspondence for the mayor, the members of the administrative board and the mayor's staff and will work with the organisation of events, planning and implementation. Press and public relations support: Based on all publications of the municipal administration in the local press, in the social media and on the homepage. Complaint management: Central coordination and response of complaints in close cooperation with the various organisational units. Council and committee matters: Council Information System SD-Net, writing and drawing up the minutes of selected Council and Committee meetings. Culture and Volunteership Fund: Management of Tractor Museum, Coordination, application processing, marketing and development of the NRW Volunteer Office Card. A change in the task area is reserved.

We would like to get to know you if you can present one of the following degrees completed training as an administrative specialist or completed administrative course I or businessman for office management or office communication, or lawyers and notaries; or a degree in at least 3 years of training in an administrative profession related to the future area of responsibility. We expect: open, friendly and service-oriented appearance, empathy and conflictability, loyalty, absolute discretion and reliability, independent work and self-responsibility, even under time pressure, are essential for the performance of tasks; structured operation, thoroughness and precision in the task, safe handling of current MS Office tools a minimum of 3 years of relevant professional experience.

An attractive remuneration by category 7 TVöD with dynamic salary development and an individual level assignment according to the personal conditions and pre-experiences, a very diverse, responsible and varied task area, an administration with short communication paths and flat hierarchies, a high degree of freedom of work and design, which you know efficiently to fill with your own self, diverse possibilities of professional training and personal development, an annual special allowance, a entitlement to benefit-oriented payment, a employer-funded occupational pension scheme in the form of supplementary care in the public service and the possibility of service leasing, occupational health insurance, Hansefit, flexible working hours and possibilities for reconciliation of work and family/care, free parking. The municipality of Westerkappeln promotes equality between women and men and is therefore interested in women's applications to increase their share in areas where You are still low. In the case of the same qualification, applicants are preferentially taken into account for these areas in accordance with the national equation (LGG NRW). We welcome applications regardless of gender, ethnic and social origin, religion/worldview, disability, sexual orientation and identity. We promote the equal participation of people with disabilities in working life. In the case of formal suitability, people with severe disabilities and equal status are admitted to selection procedures and are preferably taken into account with the same suitability. Please indicate a severe disability already in the application. .