The BBK is the head office of the Federal Government for National Crisis Management in Germany. We ensure the quality of crisis management in a central coordination role with federal, international and cross-sector partners. In view of this task, our interdisciplinary team is growing steadily. We are looking for dedicated professionals who want to make Germany more crisis-proof. We are looking at the next possible deadline until 31.12.2027 an office manager (w/m/d) in the Kleeblatt Group E 7 TVöD (Bund) in the Unit L.5 “Resource Management”

in Bonn. The L.5 Unit is responsible, among other things, for the central coordination of German international disaster aid for Ukraine and the countries concerned. For this purpose, the unit, in cooperation with the federal states, organises the transport of patients who need medical treatment in connection with the war in Ukraine. The process on which this task is based is called the clover leaf mechanism.

Administration – You will ensure the time management and time tracking as well as the structured collection and storage of decrees and transactions, emails or protocols. You will also support the management and team in the preparation, coordination and execution of internal and external meetings, meetings or meetings, as well as in the organisation of business trips. Accounting/Budget – You contribute to the examination of incoming invoices for plausibility and support administratively in accounting, budget execution and financial control. Communication – You take over the monitoring of central communication tools, are contact persons or contact persons for the concerns of national and international partners of the Kleeblatt mechanism in the field of accounting/budget and cooperate in answering external requests.

You have successfully completed a relevant vocational training, e.g. to the merchant for office management, to the specialist for office communication, administrative staff, the training “administrative course I”, or a comparable training. You have very good knowledge of organisation, administration and accounting and can ideally demonstrate this with relevant professional experience. You also keep a cool head in hectic phases and can quickly find themselves in dynamic processes. Finded knowledge of the application of MS Office products, especially Excel, are of course for you. In your daily work, it is important to you to independently find good and constructive solutions that you can bring in your own initiative, structured and service-oriented team. You have good oral and written German language skills (C 1 according to GER) and basic knowledge in English (orally and in writing according to A 2 GER) complete your profile. You will enjoy working together and communicating with external cooperation partners and contribute to the good climate and successful work in the team with your open and friendly communication style. You have ideally gained experience or knowledge in civil and civil protection, e.g. through voluntary commitment to a fire brigade, an aid organization or the THW. Occasionally and usually well-planned service trips are open to you. Since our tasks are safety-relevant and event-oriented, we need your willingness to extend the safety review and to participate in the BBK crisis organisation.

Continuing training - Of course we encourage you through targeted personal and professional training. Flexible working time/part time/place-independent work - you design your working time as part of our regulations and in consultation with your team individually. At fixed core work times you are not bound and also have the possibility to work up to 60% on your mobile. The activity can also be carried out in part-time after consultation and taking into account the priority service requirements. Health Management - We promote initiatives for your health such as well-hub company fitness and business sports groups. A qualified care guide is also available for the reconciliation of work and care, and in challenging stages of life you can see our offer of social advice. (Germany-)Jobticket - The protection of the environment and climate is important to us. For your way to work by public transport, we offer a job ticket and take part in the costs. Onboarding – We offer you a structured onboarding incl. Patenprogramm and participation in our two-day introductory event, which brings you closer to the BBK and the protection of the population and gives you the opportunity to meet new colleagues. If you do not live in our catchment area so far and if you need a move with us for your activity, we may support you through separation money, relocation costs and housing care. Work-Life-Balance - We support the reconciliation of professional and private in a variety of ways. For example, thanks to our service agreement, you can bring your dog to the office. This is important to us Diversity and equal opportunities are part of our human resources policy. This is why we are pleased to receive applications from all genders and nationalities. Equality between women and men – we have set ourselves the goal. We therefore expressly welcome applications from women. Disabled people – and people like them are taken into account with the same suitability. Only the minimum level of physical fitness required for the performance of the duties is provided. .