As an assistant to the department management, you support our department manager in the daily business and ensures that organizational processes work smoothly. You are the first contact person for internal and external partners:inside, keeps an overview of dates, coordinates processes and develops administrative structures continuously. In this role you are an important turning point and focus of the department and contributes significantly to the fact that we are focused and efficient can work. You take the scheduling and co-ordination for the department management, ask the calendar and make sure that internal and external appointments are optimally matched. You are available to the entire department as a permanent contact person for organizational and administrative issues, ensuring smooth processes. You are responsible for the ordering processes of the department, such as welcome boxes, office supplies, personal protective equipment, advertising materials and occasional special orders. You accompany the onboarding of new colleagues:inside, organize necessary steps in the background and are central to the first few weeks. You keep the mailbox of the department management in mind, sort e-mails, prioritise themes and ensure that deadlines are complied with. You actively connect with the assistance network, keep up with new regulations and processes and pass on important information to the team. You participate in the weekly management meeting and make sure that relevant topics are addressed in the department You manage internal and external mailboxes as well as physical mail and ensure reliable postal correspondence. You support billing, billing checks, business trips and processes in the HR Service Portal. You are responsible for further administrative tasks, such as maintaining the holiday list, driving licence controls or organizing training. You are constantly developing existing processes and implementing small independent projects within the department.

You bring a completed commercial training or a comparable qualification. You have fluent knowledge of German at least level C1. You have real pleasure in assisting and organizing activities and are passionate about making processes smooth. You have first experience in assistance, office or administrative roles. You work structured, reliable and keep track of many parallel topics. You communicate clearly and kindly with colleagues and external partners:inside. You have the pleasure of optimizing processes and developing administrative processes. You like to work independently, responsibly and solution-oriented. You meet about 70 percent of the requirements? Then we'll get you!

Flexible design of working day (37-hour week, part-time, flexible working hours, running time accounts, mobile work) 30 days holiday, work-free days on 24.12. and 31.12. as well as opportunities for free Promoting individual development, including free training and support in continuing vocational training 13 monthly salaries for collective employees and additional remuneration components Occupational pension ÖPNV company ticket or Germany ticket (50% employer grant) and Jobrad offer Employee flow rate after 12 months of service Various offers on health, including Urban Sports Club membership and PME family service We are convinced that diversity contributes to making our company more powerful and attractive. Applications for people of any age, gender identity, sexual orientation, ethnic-cultural background are welcome. Disabled people are particularly taken into account with the same professional suitability. The safety of BEW Berliner Energie und Wärme GmbH and its employees is of fundamental importance. For this reason, pre-employment screening is part of the recruitment process. The scope of the review varies depending on the function and range of use. The screening is carried out by a third party, Signum Consulting GmbH, DISA. .