Helmholtz-Centre Hereon The Helmholtz-Centre Hereon conducts top international research for a world of change: Around 1,000 employees contribute to addressing climate change, the sustainable use of world-wide coastal systems and the resource-compatible increase in quality of life. The interdisciplinary research spectrum covers a unique range from basic understanding to practical application. Scientific division The Scientific Management is responsible for the management of science as well as for communication inside and outside. The areas of research coordination, programming and controlling and the staff departments Innovation and Transfer as well as communication and media make a significant contribution to the overall success of the Centre.

Team Assistant (m/w/d) for the Project Management Office (PMO) in the DToCS project Reference code: 1063 – 2026/GW 3 Place of work: Geesthacht Application deadline: 04.11.2026 The Helmholtz-Zentrum Hereon is looking for a dedicated and reliable team support for the Project Management Office (PMO) for the strategic project DToCS – Digital Twin of Complex Systems. DToCS develops a sustainable scientific and technological platform that enables digital twins of complex systems to be built, operated and scaled across domains. The team assistant supports the PMO leadership and the overall project in the organizational, administrative and communicative implementation of key project tasks and thus contributes significantly to an efficient, transparent and professional project organization. Equal opportunities is an important part of our staff policy. We would therefore like to encourage qualified men to apply. the place is full-time; Part-time is generally possible, at least up to 32 hours per week. The Agency shall first be terminated until 31 December 2030, in accordance with the proposed funding period of the initiative. In the case of a successful interim evaluation in mid-2029 and a corresponding institutional perspective, a determination can be expected.

administrative and organizational support of the PMO leadership in the ongoing coordination of the DToCS overall project Planning, preparation, organisation and follow-up of meetings, workshops, review appointments, steering board meetings and other project-related exchange formats Creation and maintenance of aides, protocols, results, lists of tasks, decision-making and re-proposals Date management including coordination of complex coordination with project management, work-package management, co-PIs, administrative units and external partners Support for monitoring deadlines, milestones, deliverables, reporting obligations and open tasks in close coordination with the PMO leadership Maintenance of structured project documents, distributors, contact lists, document versions, templates and overviews. Support in compiling documents for reports, bodies, reviews, evaluation preparations and internal decision-making dates Cooperation in the organisational preparation of communication, dissemination and event activities in coordination with the relevant work packages and communication centres Support for project-related administrative processes, such as procurement, travel planning, billing documents, guest support or internal forms independent clarification of complex organizational and administrative issues, based on all the above topics independent preparation of decisions Ensuring a professional flow of information in the PMO environment and service-oriented response function for organizational concerns in the DToCS project independent development of recommendations for action for project management and, inter alia, the conceptual development of PMO processes

completed vocational training in commercial, administrative or comparable fields; as an alternative, relevant professional experience multiannual experience in assistance, secretariat, administration or project support functions, ideally in a scientific, public or project-oriented environment very good organizational capacity, structured working methods and high reliability in time, document and task tracking safe handling of office applications, digital storage structures, collaboration platforms and usual communication tools Experience in the preparation and follow-up of meetings, protocol management, document management and administrative procedures good understanding of confidential information, data protection, documentation and service-oriented cooperation Communication strength, team capacity and friendly, professional appearance towards internal and external response partners Ability to keep an overview even in parallel tasks, changing priorities and tight deadlines very good knowledge of German and good knowledge of English in word and writing Interest in an interdisciplinary research environment at the interface of digital infrastructures, artificial intelligence, materials, coastal systems and scientific governance

a varied assistance function in a strategically significant research initiative with high visibility within the Helmholtz Centre Hereon An interdisciplinary working environment at the interface of digital twins, artificial intelligence, research infrastructures, materials and coastal systems the possibility of actively supporting the development of professional PMO structures and a transparent project organization. close cooperation with PMO management, project management, work-package management, co-PIs, administrative units and external partner structures a responsible field of responsibility with diverse organizational, administrative and communicative activities in a future-oriented research project Social benefits under the collective agreement of the public service and remuneration up to the remuneration group 9a by TV EntgO Bund 6 weeks vacation per year; Business holidays between Christmas and New Year very good compatibility of private and professional life; Offers of mobile and flexible work well-connected research campus (ÖPNV) and best possibilities for networking, grant to the German ticket at current conditions (job ticket), charging possibilities for e-vehicles Individual possibilities for continuing training excellent technical infrastructure and modern workstation equipment family-friendly business policy with childcare services, e.g. Health promotion, e.g. Employee Assistance Program (EAP) Corporate Benefits a variety of canteen offers on campus Disabled persons and disabled persons who are equal to them are preferably taken into account in the same qualification and suitability within the scope of the statutory provisions. .