Office Management Clerk (m/w/d) – limited until April 30, 2026

The Raw Materials and Chemical Industry (BG RCI) is part of the German social security system. We are a statutory accident insurance company and responsible for approximately 37,000 member companies in Germany, where about 1.6 million people work. We advise and support our member companies on all issues relating to occupational health and safety. In the event of an accident or occupational disease, we help insured persons with comprehensive treatment and rehabilitation and thus contribute to the best possible reintegration into working life and life in the Community. For our Department of Internal Services, we are looking for a specialist (m/w/d) for office management at the location Heidelberg or Bochum at the next possible time.

the management and monitoring of tasks and projects linked to the internal services department (e.g. controlling cooperation with the departmental organisation, including logging, maintenance of tasks, cooperation in projects, budgeting and budget monitoring), a professional office management and support of department management in cooperation with other specialist departments and external and organisational issues (termination bookings for conference rooms as well as the preparation and follow-up of meetings); support for project management and subproject management in project planning and implementation; preparation of annual planning, budget planning, key figures, as well as the handling of the subject matter (e.g. the audit and payment of invoices via SAP in case of need, the creation of all presentations for the Executive Board and the Executive Board, the support of the Executive Board in the preparation of annual planning, the creation of standardised templates of all kinds).

a successfully completed, usually three years of training in a commercial, office or administrative profession and at least three years of relevant professional experience in office management or in comparable tasks; experience in implementation and cooperation in complex tasks of the department management (e.g. projects, project meetings and Lessons Learned), safe handling of standard systems of information and communication technology, in particular MS Office programs, enforcement capability, character strength and high degree of discretion, a pronounced communication skill, professional appearance, high operational readiness, reliable, safe and friendly appearance, flexibility, a highly innovative and conceptual way of working and the ability to design processes, responsibility and self-discipline, courage to make own decisions, knowledge of SAP FI/CO and SAP HCM, strong team skills and organizational talent, the willingness to – occasionally also several days – service trips and a valid driving permit (guide certificate class 3 or B). Remarkable is: Professional experience in project management.

a temporary employment relationship in a modern and service-oriented administration, a challenging and varied task in an attractive and versatile working environment, an appropriate remuneration by category 9a of the collective agreement of the trade unions (BG-AT), the good conditions of the public service combined with a wide range of possibilities for reconciling family, care and work (e.g.: flexible working hours with up to 30 days of leave per year, flexible working forms, e.g. mobile working and alternating teleworking), grant to the German Job Ticket, an accompanying, thorough incorporation. JOBV1_EN