Assistant to the First City Councillor (f,m,d)

Organisation and coordination of daily work in the pre-room Tracing work orders, feedback and deadlines Care of overviews, files and digital storage structures in the office of the First City Council Compilation, processing and forwarding of information on behalf of the First City Councillor appointment organization for the First City Council and prioritization and coordination of the Dates Consumption of phone calls, mail intakes and emails Pre-examination of processes for completeness and traceability Preparation and preparation of meetings and appointments of the First City Councillor Creation and processing of communication protocols, correspondence, notes and simple opinions by appointment and on behalf of the First City Council first contact point for internal and external contacts of the First City Councillor Ensuring hosting in meetings after appointment by the First City Councillor Participation in preparing session templates Representation of the mayor's pre-room in the absence of the agent or situational support of this body in the event of the day-to-day business, in particular in the case of reception of telephone calls and postal entries, the organisation of events, as well as in the case of visitor control and hosting for appointments of the mayor

completed relevant administrative training or comparable qualification; or At least a completed three-year training with a commercial focus Knowledge of municipal administration processes is advantageous A friendly and binding occurrence Organisational skills and reliability Discretion and loyalty Safe handling of common office and communication technology Good communication skills Self-contained, structured and timely operation within the framework of predetermined processes

an unlimited part-time job with a regular average weekly working time of 25-30 hours a payment by pay group 9a TVöD regular training opportunities to further develop your professional and personal skills a pleasant working environment on a well-equipped workplace with home office possibility flexible working hours, 30 days vacation and two additional free days on 24.12. and 31.12. immediate proximity to the S-Bahn station Wedel, a certified Germany ticket (hvv-Jobticket-Premium) and other social benefits and benefits