Personal Assistant / Head of Office (m/f/d)

On behalf of our client, HAPEKO, the personnel consulting for specialists and executives, is looking for an experienced personality (m/w/d) for a versatile position in the field of assistance and office management.

Our client is a dynamically growing company in the aerospace and defence industry, headquartered in Munich and Europe-wide, and has established itself as a powerful player in its segment.

The position combines senior-level assistance, operational office management and cross-border organisational coordination. You act as a central interface in the company, keep an overview in a dynamic environment and ensure smooth daily business processes. The role requires a high degree of discretion, autonomy and operational strength and proactive action. At the same time, it offers the opportunity to actively shape structures and take responsibility in a growing international environment. If you like to coordinate, work forward and see yourself in a responsible key position, this task offers an exciting and long-term perspective.

Executive & Leadership Support

Support of management at the highest level (calender care, travel planning, meeting preparation, Agenden, Protocols, tracking) Trustful support of management in prioritizing topics Working with ad-hoc projects and sensitive and strategic tasks Office & Operations Management

Responsibility for daily office operations, facility management and management of service providers and suppliers Organisation of office processes, events, internal meetings and visits by executives Cross-functional coordination

Coordination of activities between different teams in Europe (sales, business development, engineering, R&D, production, administration) Central response for internal and external stakeholders Proactive identification of problems, risk management and ensuring the implementation of measures

At least 5 years of experience as Personal Assistant, Executive Assistant, Head of Office or Office Management Experience in high-tech, engineering, aerospace or technical environments German at native language level and very good English knowledge in word and writing Excellent organizational, multitasking and prioritization skills High level of discretion, professionalism and sovereign appearance Proactive, reliable and flexible operation Safe handling of Microsoft Office and common collaboration tools

Advantage

Knowledge in the field of air/space or defence (EU regulations, administration, compliance) Experience with Europe-wide travel, visa processes and logistics Experience in fast-growing international organisations

A responsible key role in a growing company Insight into different business areas at European level Long-term development opportunities Varied task package with broad interface effect and design space in office and process questions

As an award-winning staff consultancy, HAPEKO is the first address for professionals and managers in Germany and Austria. We create links between qualified candidates and exciting companies. With more than 20 locations, we will accompany you on your way to the next career step. .