Office Manager (20 hrs/week | Presence role on site) (m/f/d)

Biofrontera is a medium-sized, listed specialty pharmaceutical company in the field of dermatology that focuses on the further development and distribution of innovative drugs for photodynamic therapy and medical cosmetics. Based on our centralised European and our US approvals, we distribute our products with around 100 employees worldwide. Among the most important products is Ameluz®, a prescription drug for treating light skin cancer and its precursors. The use of our medicine is done with our medical devices BF-RhodoLED®/-US and BF-RhodoLED XL (red light LED lights). The BF-RhodoLED® has been certified in the EU since 2012 and BF-RhodoLED®-US has been approved as a combination product in the USA since 2016.

Support of the Management Board, the Management Board and the Management Board:in administrative and organisational matters Monday and Tuesday are fixed days of presence in the office with 8 hours of regular work time and additional 4 hours, which are adjusted according to requirements Professional contact person for internal and external concerns with excellent, address-oriented communication in German and English structured coordination of appointments – including pre- and post-processing and storage of relevant documents Planning and organisation of business trips as well as independent processing and documentation of various bills in coordination with financial accounting Ensuring a professional office organization and a structured office environment including care of guests and employees, organisation of postal, parcel and shipping processes, catering and event coordination, as well as ensuring the daily office supply and relevant goods orders (e.g. coffee, tea, milk, snacks and consumables) Maintenance of documents and data and support in research and administrative projects Fleet Management support, including coordination, maintenance and management of the fleet and organisational support for vehicle-related processes and documents Support of the telephone center including professional acceptance, forwarding and documentation of incoming calls as well as management of ring and access systems Ideally interested in personal-related topics as well as willingness to work in perspective in selected HR processes and administrative people topics

successfully completed commercial training or comparable qualification as well as ideally multiannual professional experience in the assistance or office management environment, preferably in an international company or a listed company an independent and structured way of working, coupled with pragmatism and enforcement a pronounced team orientation as well as a hands-on mentality – you like to work agilely and flexibly with others and pack up where support is needed Communication strength as well as a sovereign, empathic and professional handling of a variety of people and situations in an international environment the ability to set priorities and keep an overview – very good self and time management secure, routined handling of MS Office as well as digital work and communication tools Excellent knowledge of German and very good English in word and writing