Date and travel management Coordination of complex calendars (meetings, deadlines, events) Organisation of business travel (booking, billing, planning) Preparation of dates including documents and briefings Administrative tasks Email Management and Priority (in German and English) Interface between team, leadership and external partners Audit and clearance Budget tracking (SAP) Maintenance of databases and document management HR support (recruiting coordination, preparing contracts) Team and project support Support for projects (planning, tracking, documentation) Organization of workshops, offsites and events Onboarding new employees Information management Processing of information and decision bases Research on topics, providers or services

Successfully completed training in the medical or commercial field (e.g. medical* specialist, office management professional) or a comparable qualification Professional experience in the field of secretariat, ideally in health care or institute secretariat Excellent time and priority management Multitasking with simultaneously high accuracy Structured, predictive mode of operation Ability to coordinate complex processes Clear, professional written and oral communication in German and English Intercultural competence Safe handling of tools such as Microsoft 365, Zoom, Webex and SAP Basic knowledge of data management Openness for new digital solutions and automation Proactive detection of problems and bottlenecks Solution-oriented thinking Ability to prepare or make decisions independently Basic understanding of science and university processes

An indefinite body in parttime An interesting and versatile activity in the academic environment and in a very motivated and committed team Flexible working hours by agreement Responsive and versatile: a workplace with a large design space in a collegial team Payment by TV-L: Tariff compensation incl. Annual special payment, occupational pension Flexible for families: Possibility of a place in the children's daycare and offers for parental leavers Clever to work: Good connection to the SWB network, possibility of an interestless loan to purchase an e-bike Supported training: Individual development opportunities through courses, e-learning and coaching Start with system: Structured onboarding Healthy at work: Numerous offers of health promotion, free membership in the UKB gym Benefits: Benefits for employees (Corporate Benefits) We are committed to diversity and equal opportunities. Our aim is to increase the proportion of women in areas where women are underrepresented and to promote their careers in particular. We therefore strongly urge qualified women to apply. Applications are treated in accordance with the National Equality Act. The application of suitable people with proven severe disability and persons with equal status is particularly welcome. .