Team Assistant / Foreign Language Secretary in the President's Office (m/f/d)

Bureau – President Team Assistant / Foreign Language Secretary*in (m/w/d) Full-time employment (time employment possible) indefinite Group 9a TV-L FU ID: 2026-P4 To complete our international team, we are looking for our double-staffed secretariat of the President of the Free University of Berlin, who will support you with the organizational and communication talent. We offer an attractive, dynamic workplace in the centre of a university of excellence in the green southwest of Berlin. We care about the compatibility of family and profession, training and health. In addition, we offer many other benefits, such as job security, an additional service (VBL), a job ticket, a reduced annual ticket for the Botanical Garden and the Botanical Museum, a diverse programme in higher education, the possibility of participating in international exchange programs and 30 days a year. The Freie Universität Berlin is one of the award-winning universities of excellence in Germany and is networked nationwide and internationally and a sought-after cooperation partner. It is chaired by a Bureau chaired by the President. The President represents the university and is also responsible, in particular, for strategic planning (research priorities, development planning, appeal policy, evaluation, quality management, excellence strategy, etc.).

You support the president and his team in close cooperation with another team assistant at the central interface in all administrative and organizational matters. These include in particular: written and telephone correspondence and simple translation activities in German, English and Roman languages extensive e-mail processing President's appointment management with Microsoft Outlook Editorate and layout of texts/redemanuscripts organisational preparation and follow-up of meetings and meetings incl. Meeting documents Event organization (communication, space organization, catering etc.) Guest care Other secretariat tasks such as post-in and outgoing processing, management of meetings and coordination of the Bureau's driver Continuous exchange of information and coordination tasks within the Presidential Team and the Bureau Preparation, organisation and settlement of missions Personnel matters (including job placement processes, holiday settlements and illnesses) Accounting, Subannual Management, Ordering and Accounting with SAP thematic research and data evaluations (information management) Document and Document Management (Submission, Archiving, etc.)

completed training in an activity-related field (e.g. foreign language secretaryin/assistentin) or comparable expertise and experience, very good English skills and good knowledge in a Romance language in word and writing; Detection of foreign language skills (Occupational)experience: Three years of professional experience, of which two years in a comparable position.

High responsiveness, reliability and loadability very good computer skills incl. MS Office, in particular used handling of Outlook secure control of the German language and very good expressiveness Loyalty and discretion Teamability and flexibility strong communication and organisational ability and negotiation skills good knowledge of university structures and processes friendly, sovereign and service-oriented appearance