Assistant / Foreign Language Secretary (m/f/d)

The Max Planck Institute for Molecular Genetics is an international research institute in the field of medical genome research. It employs about 350 people. His research focuses on the study of the function and regulation of the genome during embryonic development and the development of diseases. For our institute we are looking for full-time (or part-time from about 30 hours): an assistantin / foreign language secretaryin (m/w/d) (Amounts up to 9a TVöD-Bund) The place is limited to 1 year with option for extension. The assistants in our research groups carry out administrative tasks for the largely international executives and employees. You are involved in the planning of scientific events and thus an important interface to the institute administration. You are also directly involved in the implementation of individual personal measures and thus ensure efficient and smooth processes. You represent each other and are assigned to the research coordination team.

You carry out important tasks for various research groups in the administrative daily business, e.g. B. in the recruitment or organisation of scientific events You support the scientific leaders in administrative tasks and the organisation and coordination of research activities You plan and book business trips and prepare the billing of travel costs with management staff and employees You support and support international staff and guests of the Institute in matters of service You independently and independently carry out the correspondence of the research groups assigned to you in German and English as well as in a second common foreign language such as e.g. B. French or Spanish

You have successfully completed training as a foreign language secretary or have equivalent skills and experience For smooth communication, you have oral and written English knowledge at least at level C1 and in another common foreign language such as e.g. B. French or Spanish, at least at level B2 according to the European reference framework You have been active in an assistance position for several years, ideally in the scientific environment. You have as extensive experience and competencies as possible in the planning and monitoring of scientific events (such as colloquia or conferences) and accompany the preparation and processing of administratively efficiently with the involvement of all stakeholders from the scientific and non-scientific fields of the institute In dealing with our researchers, You act confidently and know how to balance their needs and administrative requirements (e.g. compliance with applicable regulations) You like to work independently, structured and can prioritize the work case accordingly The current Microsoft Office programs (o.a.) will contact you routiniert in your working day You are open to digital innovations and are ideally experiencing the digitalization of administrative work processes. For good cooperation with our diverse workforce, we wish you a high degree of intercultural openness and competence

We offer you a workplace in a modern and friendly working environment, an excellent infrastructure, varied tasks and the opportunity to try new ones. For a good work-life balance, you can design your working time flexibly at the institute as part of the sliding time. We support your professional development with an extensive internal training programme. The fee is governed by the public service collective agreement (TVöD Bund). In addition, social benefits are granted in accordance with the public service regulations (VBL, Kitaplatz quotas, allowance for the job ticket). Do you have questions? Our Head of Research Coordination, Dr. Jakob Schweizer, will be happy to answer it at coordination@molgen.mpg.de or by phone 030 8413-1875. The Max Planck Society has set itself the goal of employing more people with difficulty. Applications for seriously disabled people are expressly desired. The Max Planck Society strives for gender equality and diversity. Furthermore, the Max Planck Society wants to increase the proportion of women in the areas in which You are underrepresented. Women are therefore expressly asked to apply. .