Procurement Procedure Clerk

The Friedrich-Schiller-Universität Jena is a dynamic and innovative university located centrally in Germany. With a wide range of disciplines, it creates the future through excellent research and teaching. Their scientific excellence is reflected in the Light – Life – Liberty profile lines that provide groundbreaking insights and sustainable solutions to the society of tomorrow. Closely networked with leading research institutions, innovative companies and renowned cultural institutions, it advances interdisciplinary developments. With around 17,000 students and around 10,000 employees, Jena is a vibrant, internationally connected science and future city. As of 12.10.2026, the department of construction and real estate has a place as Specialist:in award procedures in parttime (87,5 % / 35 hours per week) intended to occupy until 30.09.2027. The department 4 – construction and real estate comprises the divisions Baumanagement I and II, technology and real estate/service with around 160 employees. We carry out construction projects and provide services in all areas of facility management in the approximately 130 properties used by the university. The property is responsible for procurement in connection with construction measures. Procurement procedures for construction and construction planning services are carried out in the national and European areas.

You are responsible for the preparation, implementation and coordination of national and European procurement procedures for construction and planning services. In coordination with the responsible project managers, you ensure compliance with the statutory requirements. You can consult and support the specialist departments and agree with the planning offices and tenderers in procurement matters. In addition, create, check and send the award documents and put them into the award platform and in the SAP. You control the entire award process independently via the award platform, including for communication with tenderers. Your area of responsibility includes the formal and substantive examination of the offers/participation requests (possibly requesting documents, clarification of offer contents). You produce and send information and order letters. Furthermore, you document the award procedure and create award notices, in particular by using the forms of the award handbook (VHB). You contribute to the quality assurance and further development of our internal processes.

You have successfully completed university studies, preferably in administrative, economic and (construction) technical fields or alternatively have a comparable completed administrative or commercial vocational training with corresponding professional experience and/or further training. You have as much as possible a multiannual experience in the application of the procurement law. You have as well-founded knowledge as possible in national and pan-European procurement law (VOB/A, UVgO, VgV, GWB, ThürVgG) as well as in the application of the Federal Procurement and Contract Manual for Construction Measures (VHB). Ideally, you have experience in dealing with the DTVP e-supply platform and with AVA software and the SAP system. You work independently, structured and thorough. You also have a high communication and team capability. Your sense of responsibility distinguishes you. Do you hesitate because you do not meet any of our requirements? Apply anyway and give us the chance to know.

Remuneration according to the provisions of the collective agreement for the public service of the countries (TV-L) according to the personal conditions up to the remuneration group 10 including a special tariff payment Exciting, varied fields of activity at one of the largest employers in Thuringia with design playroom Flexible working hours, mobile work is possible in part A family-friendly working environment with a variety of offers for families: University Family Office (JUniFamily) and flexible childcare (JuniChildren) University health promotion and a wide range of university sports Occupational benefits such as asset-effective benefits (VL) and occupational pensions (VBL) 30 days of recovery in the calendar year plus two working days on 24 and 31 December The recruitment is carried out within the framework of a parental and parental leave office. If necessary and suitability, the possibility of permanent continued employment in full-time (40 hours per week) can be examined after the end of the representation. It is a part-time job (35 hours a week). Disabled people are preferably taken into account with the same suitability, skills and professional qualifications. .