Team Assistant (d/m/f) for the Department of Purchasing and Materials Management Reference number: 25.42-8200

The GSI Helmholtz Centre for Schwerionenforschung in Darmstadt operates one of the leading particle accelerator systems for science. The new FAIR plant (Facility for Antiproton and Ion Research) is currently being built in international cooperation, one of the largest research projects worldwide. GSI and FAIR offer the opportunity to collaborate in this international environment with a team of employees working daily to conduct science at world level. We are looking for the department Purchasing and Materials Management at the next time Team Assistant (d/m/w) in full-time (100%) Reference number: 25.42-8200

Processing, documentation and prioritization of incoming and outgoing mail and emails Answering emails and telephone for department allg. and department management Support of the archive Process support for the department (e.g. credit checks, check invoices, collect signatures etc.) Organisation of jobs for new employees (e.g. requesting account and email distributors, hardware order, etc.) Travel organisation appointment coordination and care internal/external Meeting/Conference and Training Organisation Organisation of office supplies for purchasing/material management Coordination of meetings and other appointments (including guest reception and hosting as well as management of the premises) Check and release foreign companies for access authorization. Purchasing units manage and organize according to requirements of the department management or on demand of the individual group lines. Creation of smaller orders in SAP MM based on requirements and offers from the specialist departments. Monitoring of order confirmations / delivery dates Take measures in the event of an event and price deviation.

Completed (ideally commercial) vocational training or equivalent qualification Multiannual professional experience in assistance Very good MS Office identifiers (especially Word, Outlook and PowerPoint) Very good knowledge of the German language in word and writing Good English knowledge of word and writing Embossed work, reliability and discretion Quick conception, organizational talent, communication skills High performance, conscientiousness, service and team orientation.

A versatile, varied and demanding activity at an above-average well-equipped workplace with interesting and diverse tasks. Teamwork and the will for training are essential for us. GSI continues to offer various offers for the reconciliation of family and profession, mobile work, offers in the field of occupational health management, occupational social consultation offers, personal training and qualification offers, job-ticket, benefits for supplementary pensions, additional business leisure, as well as an “Schnelle ion” business sports association. The place is indefinite. The salary is based on the TVöD collective agreement (Bund). Homeoffice is possible after consultation. GSI promotes the professional development of women and welcomes women to feel particularly addressed by the call for proposals. Highly disabled persons receive the benefit of the same qualification. JOBV1_EN