Employee Central Services at the Town Hall in Stühlinger - Technical Cluster Management

We love Freiburg. We live diversity. Also as an employer. That's why we look forward to applying for all those who want to burn for their topic and continue our city. All people with different origins, gender, gender identity, disability, age, skin color, religion or sexual orientation are welcome. The city of Freiburg is looking for you as the main and staff office Staff*in Central Services in the town hall in Stühlinger - technical cluster management

The central services in the town hall in Stühlinger consist of the central post office for the entire mail incoming and outgoing at the city of Freiburg, the scan site for paper-form incoming mail and invoices as well as the registration for the paper stock.

As part of the Registrature team of the Central Services in the City Hall in Stühlinger, you will take over a cluster management with which certain offices are supervised: you will take care of the professional guidance and support of colleagues and decide in consultation with the field management matters in case of file management, sorting of the input mail and processing of the scan mail. If necessary, you continue to write the file plans of the offices to be supervised and pay attention to quality assurance. In the absence of the property management, you will be represented for ongoing operational topics. You open the mail for the assigned offices, sort it and take care of unclear mail entries and defectors. You regularly distribute the mail to the staff at the Stühlinger Town Hall and ensure that there are sufficient paper and office items on the floors. As part of the digitalization process of the city administration, you prepare documents for the scan process and scan input mail as well as invoices. You take care of all the paper files of the departments to be supervised, assign documents and process file requests and returns. You use the file management software (AVS) and you have at any time in mind which files are in existence, where which file is in place and when files can be removed.

You have one of the following qualifications: A completed training as an administrative specialist or a completed comparable administrative training or an employee examination I A completed commercial training A completed training as a specialist for media and information services, as legal, lawyer, social security or tax specialist workers.

You have professional experience and ideally bring administrative experience and knowledge from the registrature area. You have computer knowledge (standard programs, Internet, e-mail) and work reliably, on-time and service-oriented. Your openness for new things, your friendliness and team and contact skills complete your profile.

An indefinite job full-time with pay by pay group 8 TVöD. The place can also be occupied in parttime with at least 80%. An open-minded and committed team with good mutual support. With our around 4,500 colleagues, we work for the common good and provide a safe workplace. A modern workplace in the town hall in Stühlinger incl. Canteen. Many development opportunities offer you our training programme and our internal career and promotion opportunities. With a high grant to the JobTicket or We relieve your account and protect the climate together. Hansefit (for currently 37 €/month) ensures more movement and (D) compensation in everyday life. JobRad allows you to comfortably and comfortably get to your workplace with your desired bike. A lot of colleagues are ready for you, your questions and concerns: our social service, our working physicians, the heavy-handed representative, the place for inclusion and health, as well as the delegates for people with disabilities, the women's representatives, the Gender&Diversity team, the senior office with care center, our work protection, ... And our operational health management offers you many different movement and workshop offers. .