Team Assistant / Foreign Language Secretary in the Office of the Vice President (m/f/d)

Bureau – 2nd Vice-Presidentin (VP2) Team Assistant / Foreign Language Secretaryin (m/w/d) in the office of the Vice President of Freie Universität Berlin Full-time employment indefinite Group 9a TV-L FU Characteristics: VP22-2026 You support the Vice-Presidents (VP2) of the Free University of Berlin in all administrative and organizational matters. The Vice-President is a member of the Bureau, chaired by the President of Freie Universität Berlin; His central responsibilities include, inter alia, appeal matters. As a team assistant, you contribute significantly to smooth processes with your pronounced organizational skills, your communication strength and your structured work. You work closely with the Vice President's speaker and act as a reliable interface between internal and external contacts. We offer a dynamic working environment on the beautiful green campus in the south-west of Berlin. The Freie Universität Berlin is one of the award-winning universities of excellence in Germany. With her research strength, she is networked nationally and internationally and a sought-after cooperation partner. We are particularly interested in the compatibility of family and profession, individual training and health promotion. In addition, you will benefit from numerous other benefits: a safe workplace, an additional service (VBL), a job ticket, a reduced annual ticket for the Botanical Garden and the Botanical Museum, a diverse range of university sports, the possibility of participating in international exchange programmes and 30 holiday days a year. We look forward to your application. Add the Vice President's team in an unequivocal position and actively participate in the work of the Bureau of the Free University of Berlin.

Organisation and coordination of appointments of the Vice-President written and telephone correspondence and simple translation activities in German, English and Roman languages Organisation and coordination of events, including scheduling, spatial organization, participation management Preparation, organisation and post-processing of missions Guest care Monitoring of the email and inbox as well as introduction of first processing steps Maintenance and management of storage structures, taking into account a comprehensible documentation of all processes Conducting thematic research Preparation of meetings in consultation with the speaker Recording and preparation of meetings Preparation, organisation and settlement of missions Personnel matters (including job placement processes, holiday accounting and medical reports) Accounting, Subannual Management, Ordering and Accounting with SAP

completed training in an activity-related field (e.g. foreign language secretary) or comparable expertise; German level C2 of the GeR, English B2 of the GeR, Romanesque language B2 of the GeR; Detection of foreign language skills (Occupational)experience: Three years of professional experience, of which two years in a comparable position. We wish you: Experience in professional office management as well as in dealing with demanding organizational processes Good knowledge of university or comparable institutional structures and administrative processes Very good expressiveness in word and writing Friendly and service-oriented appearance in dealing with different response partners Representative organisational and coordination capacity High responsibility, reliability and independence Teamability and a structured, careful and solution-oriented way of working Loyalty, discretion and a high degree of trustworthiness Funded knowledge and joy in dealing with MS Office (Outlook, Word, Excel, PowerPoint), Adobe applications and other web and conference services (e.g. Webex)

Payment by TV-L FU incl. Special payment Sliding working time with home office Shares Compatibility of work and family through flexible working hours 30 days holiday at a 5-day week Additional working days on 24.12. and 31.12. Comprehensive training and a wide range of continuing and continuing training Opportunities for participation in higher education and health promotion programme Beneficiary job ticket for public transport Reduced annual card for the Botanical Garden and the Botanical Museum Staff Prize in the Mensen