Assistant to the Clinic Management/Office Manager for Organization and Digitization (m/f/d)

Professional communication with cooperation partners, scientists, internal and external visitors and international contacts Administrative support of the Klinikdirektorats Coordination of administrative processes, independent takeover of defined tasks, support in strategic and organisational issues Planning, control and prioritization of appointments, meetings and procedures; efficient design of office management Preparation of meetings & presentations Preparation of templates, presentation drafts and decision documents for internal and external meetings Documentation & Recording Preparation and documentation of employee discussions, preparation and follow-up of protocols, structured placement and tracking Quality Management & Certifications Support for certification and accreditation processes (e.g. Roxtra), quality certifications and certificates Digital process control Participation in the digitization of administrative processes, introduction of new tools and optimization of existing workflows Care of the Klinik-Homepage, support in public relations, event and congress management Correspondence in German and English Telephone, written and email at professional level Planning and execution of invitations, coordination of space, preparation and preparation of meetings (on site and online), reception of guests, representative tasks

Completed commercial training or comparable qualification Multiannual professional experience in office management, ideally in healthcare or in scientific institutions Funded knowledge in the use of AI tools to support administrative processes (e.g. text generation, data analysis, process automation) Experience with digital health applications, medical IT systems and digital workflows Understanding data protection, information security and compliance in healthcare Safe handling of MS Office as well as modern collaboration tools (e.g. MS Teams, digital meeting platforms, CMS systems) Design of communication and organization High service orientation, discretion and sovereign appearance Ability to structure and efficiently control complex processes Willingness to work into new digital technologies and AI-based systems Very good knowledge of German and English in word and writing

Responsive and versatile: a workplace with a large design space in a collegial team Payment by TV-L: Tariff compensation Yearly special payment, occupational pension provision Flexible for families: flexible working time models, possibility of a place in the farm children's daycare and offers for parental leavers Clever to work: Good connection to the SWB network, possibility of an interestless loan to purchase an e-bike Supported training: Individual development opportunities through courses, e-learning and coaching Start with system: Structured onboarding Healthy at work: Numerous offers of health promotion, free membership in the UKB gym Benefits: Benefits for employees (Corporate Benefits) We are committed to diversity and equal opportunities. Our aim is to increase the proportion of women in areas where women are underrepresented and to promote their careers in particular. We therefore strongly urge qualified women to apply. Applications are treated in accordance with the National Equality Act. The application of suitable people with proven severe disability and persons with equal status is particularly welcome. .