Office Manager – Front- & Backoffice (m/f/d)

As Office Manager, you are the “face” of our company at our headquarters in Ettlingen. You ensure the professional execution of diverse administrative processes at both reception and facility management. Reception and headquarters: Your duties include the support of our visitors in Ettlingen. You provide a feel-good climate at our location. Hosting: You ensure a professional and smooth hosting of our visitors. These include preparation of meeting rooms (filling up drinks/dishes) as well as the organization of meals. Travel organization: You book business trips for our employees (hotel accommodation, flight and train trips). Car park management: You coordinate the booking of our pool and loan vehicles and reliably coordinate workshop appointments. Facility Management: You support spatial coordination at the site, organise internal relocations, initiate repair work and help coordinate different jobs. Administrative activities: You edit the entry and exit mail, manage general email mailboxes and represent us on the phone. You serve our meeting rooms and support the implementation of different events and events.

Education: You have a completed commercial training, also in the area of hotel. Experience: Disabled professional experience at the headquarters of a company or at the reception of a hotel is absolutely necessary. In addition, you already have experience in the areas of administration and office management. Knowledge: Your knowledge in Office 365 is practice-tested. Language skills: You speak German and good English in a safe manner. Personality: You like working with many different people in the daily routine of a company and contributing to our productive and pleasant work through your communication skills and commitment.

Onboarding Program: In the first six months, we will provide you with a mentor or mentor who will assist you with your entry. Long-term perspectives: We offer you an unlimited employment in an established energy supply company that will also be relevant in the future. Flexible working time: Thanks to confidence work time and time recording, you can make your working time flexible and compensate for additional work done by hours or days through leisure. Mobile work: We offer you the opportunity to work mobile up to two days a week – tailored to your tasks and your team. Working, how-similar to life: Whether family, training or other reasons – with individual part-time solutions you can adapt your hours flexibly. Health promotion: We offer regularly changing, free health offers, including preventive examinations, online cooking courses and lectures on mental health. Bike leasing: Use the opportunity to lease up to two bikes with insurance. Targeted training: We offer you a wide range of training courses, online courses and external training courses that are individually tailored to your needs and development goals. Occupational pension: We grant your contributions to the occupational pension scheme beyond the statutory obligation of 20%. Holidays: In addition to 30 holiday days a year, you can look forward to two work-free days on 24.12. and 31.12., provided You fall to a working day. With us counts not only what you do – but also what you do. Your entry to VIVAVIS makes our energy supply smarter, safer and more sustainable. We have personality, willingness to learn and team spirit as well as professional qualifications. As a growing medium-sized company, we operate in 9 countries worldwide. We offer you a strong team support in a multicultural environment. .