Head of Administration (m/f/d)

The town of Villingen-Schwenningen with around 90,000 inhabitants is one of the most diverse and largest employers in the Schwarzwald-Baar-Kreis. With 1,900 employees, we cover a wide range of public tasks – from administration to social and cultural to technical topics. For this diversity we are looking for dedicated professionals who want to shape the future of our city together with us.

For our team we are looking for the next time

Head of the R  department; Administration

Greenland and civil engineering office, administrative department, district of Schwenningen, permanent, full time, EC 12 TVöD / A 13 gD

You take responsibility for your department and run your team – with vision and motivation. Do you convince with competence and social competence, act as a pre-accompanor and a pre-accompanor? Then you could fit us exactly! Management and Control of the Department of Administration: You run a team with around 7 employees and ensure smooth operations in the areas of organisation, personnel and finance Strategic management and further development of management processes: You analyze existing processes, identify optimization potentials and implement measures to increase efficiency Central Person for Personnel Questions of the Office: You control and coordinate all personal processes of the Green Area and Civil Engineering Office, including job descriptions, settings, allowances, deadlines and replacements. In addition, you will ensure a close coordination with staff management and support the management in strategic personnel decisions Quality assurance and control of session templates: You examine and optimise the cost and financing information in meeting templates for the committees, ensure a clear, comprehensible presentation and ensure a legal basis for decision-making. Meeting templates for awards are created independently Further development and optimization of the controlling system: You coordinate the commercial management of the works and infrastructure projects of the Office, ensure the timely work of the project managers and monitor budget compliance together with the construction site investment controlling. In addition, you will create reports for the management and the management board to enable sound decisions

completed studies as a graduate administrator (FH) or Bachelor of Arts - Public Management or comparable discipline, e.g. administrative sciences or completed training as an administrative specialist well-founded knowledge in the fields of budgetary law, procurement law (VOB, VOL, HOAI, VgV), company law as well as fee law Experience in the management of employees as well as in the organisation and control of complex administrative processes high level of self-initiative, enforcement and sense of responsibility strong communication and negotiation capabilities, especially in dealing with political bodies and external partners very good knowledge of MS Office applications and open to new tools and methods conscientious and independent operation

Make Villingen-Schwenningen and develop decisively Working in a team with strong cohesion the possibility to strengthen your expertise at any time by continuing training Use of modern tools future-proof employment usual services in public service, such as additional services and performance-oriented payment Radleasing as part of the change in remuneration in cooperation with Hansefit attractive workplace and very good framework conditions for better reconciliation of work and family as well as for a balanced 'work-life balance' Childcare assistance in daycare facilities