Head of Administration (m/w/d)

The town of Villingen-Schwenningen with around 90,000 inhabitants is one of the most diverse and largest employers in the Schwarzwald-Baar-Kreis. With 1,900 employees, we cover a wide range of public tasks - from administration to social and cultural to technical issues. For this diversity we are looking for dedicated professionals who want to shape the future of our city together with us.

For our team we are looking for the next time

Greenland and civil engineering office, administrative department, district of Schwenningen, permanent, full time, EG 12 TVöD / A13 gD You want to run and design a central administration department? With experience in administration, budget management or procurement processes, you take responsibility for a central interface between technical administration and urban organization.

Take a key role and control the central administrative processes, financial controlling and the personal affairs of the Office - for efficient and forward-looking management.

With experience in administration, budget management or procurement processes, you create a central interface between technical administration and urban organization. They are responsible for the organisational and personnel management of the department, coordinate internal operations (e.g. representation regulations, holiday planning) and make decisions in human matters. In addition, you control and monitor the central administrative processes of the department, including household, procurement and accounting, procurement, fee and contribution law, controlling in ongoing projects, funding management, and the creation and implementation of the GuT sub-budget and the economic plan for SEVS and AZV.

Management and Control of the Department of Administration: They run a team with around 10 employees and ensure smooth operations in the areas of organisation, personnel and finance Strategic management and further development of management processes: They analyze existing processes, identify optimization potentials and implement measures to increase efficiency Central Person for Personnel Questions of the Office: You control and coordinate all personal processes of the Green Area and Civil Engineering Office, including job descriptions, settings, allowances, deadlines and replacements. In addition, you will ensure a close coordination with staff management and support the management in strategic personnel decisions Further development and optimization of the controlling system: They coordinate the commercial management of the works and infrastructure projects of the Office, ensure the timely work of the project managers and monitor the budget compliance together with the construction site investment controlling. In addition, you will create reports for the management and the management board to enable sound decisions

Completed studies in the field of public management, administrative sciences or a comparable qualification (e.g. management specialist) Funded knowledge in the fields of budgetary law, procurement law (VOB, VOL, HOAI, VgV), company law as well as fee law Experience in the management of employees as well as in the organisation and control of complex administrative processes High level of self-initiative, enforcement and sense of responsibility Impressed communication and negotiation capability, in particular in dealing with political bodies and external partners Very good knowledge of MS Office applications and openness for new tools and methods Certain and independent operation

Make Villingen-Schwenningen and develop decisively Working in a team with strong cohesion At any time strengthen your expertise through further education Use of modern tools Future-proof employment Common services such as additional services and performance-oriented payment Radleasing as part of the change in remuneration 25 € employer grant to the 'Move-Germany-Ticket Job' Business Health Management and Corporate Fitness in cooperation with Hansefit Attractive workplace and very good framework conditions for better reconciliation of work and family as well as for a balanced 'work-life balance' Childcare assistance in daycare facilities JOBV1_EN