Executive Assistant to the Chair (m/f/d)

Supplier: Chair of Optical Measurement Methods for Energy and Process Engineering The Chair of Optical Diagnostics in Energy, Chemistry and Process Engineering (LOM) established in November 2022 belongs to the Faculty of Mechanical Engineering (FB4). We are a fast-growing team with a strong focus on long-term, multidisciplinary and international cooperation. At LOM we develop and apply advanced laser and optical measuring techniques to solve challenging problems in the fields of energy, chemical and process engineering. Through the development of the necessary tools, LOM supports, among other things, the energy transition, sustainable mobility to land, air and water as well as the decarbonization of industrial processes. We work closely with a wide range of staff from academic and industrial research groups. The RWTH is certified as a family-friendly university. RWTH offers a variety of health, counselling and prevention services (e.g. university sports) as part of a university health management. There is a wide range of training and the possibility of obtaining a job ticket for employees and civil servants.

You expect varied tasks in a dynamic working environment, where self-responsibility and team spirit complement each other. The focus of your tasks lies in the support of the Institute Management (currently in construction) in the organisation and administration of the Chair. general secretarial tasks, such as the handling of correspondence, the creation of documents, systematic analogue and digital documentation, scheduling Information and contact person for employees and visitors Supporting the organisation of events (including project meetings) Organisation and settlement of missions Monitoring of deadlines for teaching staff projects administrative support of lecturers Support in managing budget and third-party funds including budget control Order processing, accounting and inventory Support in recruitment processes of employees and students

Your profile You fit perfectly with us when: You have a completed commercial training or a comparable qualification. You bring professional experience in project management and controlling, office organization and administrative work. You have very good knowledge of German and English. Are working very safe with MS Office (insbesondre Excel), ideally you have experience with SAP. You work independently, reliably and precisely, take responsibility and find solutions. You like to work in a small, diverse team and value a careful, cooperative collaboration.

The employment is in the employment relationship. The place shall be occupied at the next possible time and shall be limited to 2 years. The deadline is governed by § 14 para. 2 and Paragraph 3 of Parttime Duration Act (TzBfG). This place cannot therefore be occupied by persons who have already been in a working relationship with RWTH Aachen University. There are exceptions for persons who are 52. have been completed and are unemployed. It is a part-time job with half the regular weekly working time. The grouping depends on the TV-L. The place is rated up to EG 8, depending on the personal condition. The job description is aimed at all sexes. We want to promote the careers of women at RWTH Aachen University and are therefore looking forward to applicants. Women are preferably taken into account in the case of equal suitability, competence and professional performance, provided You are underrepresented in the organisational unit and, if not in the person of a competitor, outweigh the reasons. Applications for suitable people with difficulty are expressly desired. For the purposes of equal treatment, we ask you to waive an application photo. Information on the collection of personal data pursuant to Articles 13 and 14 of the General Data Protection Regulation (GDPR) can be found at https://www.rwth-aachen.de/dsgvo-information-bewerbe