Clerk in the Counselling and Legal Team as well as Organisation and Communication

At the closest possible time, we occupy an unlimited full-time position as an employee in the secretariat service with the focus on team consulting and law (60%) as well as general administrative tasks (40%) in the district of Schleswig-Holstein North-West at the Flensburg site.

As an employee in the team of consulting and law, you support the right-rate trade union secretary and allow for a smooth running of all office and administrative tasks related to legal protection. As an employee with general administrative tasks, you support all district tasks.

As a team member, you are responsible for:

You make sure that the members are well supported in legal matters. With your organizational talent, you keep the union secretary free and actively contribute to ensuring that every concern is handled quickly and competently. Office management activities and general office activities (copying, material ordering, dispatch of information material, scanning of member mail)

You are the heart of case management: From the first request to forwarding to the trade union secretaries, you will examine requests for legal protection, assign cases and keep all procedures in mind.

You ask for a smooth communication: You prepare fonts, coordinate appointments, monitor deadlines and make sure that all important documents are sent in time and recurs.

You are contact point for our members: You will receive telephone requests for ongoing proceedings, clarify concerns or forward them to the relevant trade union secretary.

You work digitally and efficiently: You're puffing files and keeping our digital storage up to date.

You'll take care of everyday office: From material orders to shipping to the organization – you have an overview of all administrative tasks and make sure everything is running in the background.

Numbers are also your thing: In the accounting, you check incoming invoices, collect cost points and make sure everything has its order.

You work with special ver.di specialist applications, for which you will of course be fully trained.

You bring that with:

Quality

• You bring completed vocational training (at least 3 years) or comparable professional experience.
• You have basic knowledge of work and social court proceedings and an understanding of Responsibility and suitability.
• The Legal Protection Directive, the Working Organisation Manual, as well as our standards for office organization are known to you or you are ready to work on these topics quickly.
• You know the building, the activities as well as the most important statutes, guidelines and regulations of ver.di, or you are ready to work quickly into these topics.
• You have an understanding of the supervised industries, companies and services where our members are active.
• You control Word, Excel, Outlook and PowerPoint routined and used it efficiently for document creation, spreadsheet, email communication and presentations.

Methodological skills

• You bring experience in the Act Management and compliance with Budgets for your area.
• You have very good knowledge of German and can also formulate complex facts clearly and precisely in writing.
• You work self-employed, planned and keep an overview in administrative processes.

Personnel and social skills

• You can address the concerns of our members with Empathie and Service orientation – on the phone and in writing.
• You like to work at Team and understand yourself as Support for colleagues in the office.
• **New tools or internal specialist applications?** No problem – you are curious and will be happy to learn to make workflows efficient.

  Joblocations:

24937 Flensburg, Große Str. 21, SCHLESWIG_HOLSTEIN, GERMANY