Head of Department Administrative Systems (m/f/d)

The University Medicine Magdeburg works daily with highly critical administrative information systems: financial and controlling software, HR systems, patient accounting, administration and service portals as well as a variety of clinically close cross-sectional applications. As Head of Department (m/w/d) Administrative Systems, you take over the strategic management of a central digital ecosystem that is indispensable for cost-effectiveness, process quality, patient service and the entire management performance of our UMMD. You create clear structures, guide experts (m/w/d) team-safe and motivating – and design a digital environment that optimally supports administration, research and clinic operation. Your tasks – strategic, business-critical, forward-looking: Head of Administrative Systems Division Head of an interdisciplinary team for financial, personnel, administration and patient service systems Definition and development of a clear strategic roadmap for all administrative IT systems of UMMD Ensuring stable, safe, economical and smooth system operation Development of an open, prioritizing and empowering leadership culture Responsibility for central management and cross-sectional systems Financial & controlling systems (ERP, budget processes, cost centers, reporting) Human resources management & HR systems (time management, human resources management, applicant management) Patient Administration & Service Processes (Patient Service, Recording/Entlassung, Billing Processes) Management & Organisational Systems (Document Management, Workflow Systems, Service Portals) Cross-sectional systems & interfaces (integration with clinical systems, ID and authorization data flows) Digitalization, Process Optimization & Governance Analysis, development and standardization of central business processes Close cooperation with administration, medical controlling, personnel department, patient management and financial areas Construction of modern process architectures (automatization, integration, self-service) Ensuring compliance, data protection, documentation and audit paths Working with overarching digital strategies and modernisation programmes of UMMD Project, Budget and Resource Management Head of major transformation and modernization projects (ERP updates, HR digitization, workflow optimization, interface modernization) Planning and control of department budgets and resources and service providers Representation of the department in committees, audits, request rounds and board appointments Ensuring high system quality of tested releases and sustainable operating processes Communication, leadership and cooperation Clear prioritization and address-oriented communication Promoting self-organisation, role clarification and solution-oriented cooperation Conflict management, constructive feedback Priorities in the first 12 months: Stabilisation of operation and full responsibility for the system landscape Building a consistent ITIL/Governance structure for administrative systems (processes, roles, standards) Creating a Roadmap 2026–2028 for the further development of processes, system architectures and interface landscapes What awaits you: Trustful cooperation with clinics, medical technology, administration, research and IT departments A key role in the digitization of university medicine Spacious design space in the further development of central applications and workflows Direct support by management and close cooperation with administration and clinic (m/w/d) in a modern and professional environment Responsibility for central systems with strong influence on efficiency, cost-effectiveness and patient service Modern working methods, esteeming leadership culture and flexible working models The possibility to create sustainable structures for the entire university medicine

Multiannual leadership experience or management responsibility in the field of administrative IT systems, ERP, HR or comparable business applications Very good understanding of business processes in finance, HR, patient administration or hospital management Experience in process optimization, digitization, interface control and complex IT application landscapes experience in regulated or complex organisational structures; Healthcare is a plus Representative organizational, strategic and communicative skills Leadership that gives orientation, motivated and sustainably strengthens teams

We offer you a safe and exciting workplace in a clinic of maximum care, research and teaching Slip time Look forward to internal and external continuing and continuing training Stay fit and healthy: We offer you an attractive bicycle leasing offer at reasonable prices Save the environment and use bus and train with a job ticket We also have a wide range of sports and relaxation services in the context of occupational health management. Onboarding: At the beginning of your activity, you will be delighted with our introduction event, where you will receive many important information and training Payment: Depending on the transfer of tasks and fulfillment of the personal requirements, a performance-oriented remuneration is waiting for you up to the E 13 payment group according to the Magdeburg A.ö.R. The details of the collective agreement can be found here. Instrumentation: The job is now to be filled in full time (38,5 hours/week) and indefinitely. .