Management Assistant to the Clinic Directorate . (m/f/d)

The University Hospital Ulm, with its employees, stands for a modern patient care with high quality, top-quality research and a future-oriented medical teaching as well as training in attractive professional fields. Qualified and dedicated employees are prerequisites for this. The Department of Psychiatry and Psychotherapy III of the University Hospital Ulm is looking for an experienced and committed person at the next possible time Management Assistant (w/m/d). The position is directly assigned to the clinic director. It connects the responsible organisation of the Executive Secretariat with tasks in personnel, committees, project and event management. A personality is sought, which reliably structures complex processes, recognizes priorities and supports the clinic management in anticipatory and reliable manner. Application until: 04.09.2026 Type of employment: Full-time Type of contract: Limited

Own organisation and control of the Directorate Secretariat Coordination and prioritization of appointments, deadlines and ongoing processes Preparation of decisions, meetings and meeting documents Self-employed processing of internal and external correspondence Creation of templates, overviews, presentations and decision templates Coordination of administrative personnel, contract and application matters Support of job placement, recruitment, renewal and exit procedures Care and preparation of job, contract and personnel overviews Organisation of management meetings, selection procedures and other bodies Documentation and follow-up of decisions and work orders Administrative coordination of selected projects Planning and organisation of events, conferences and representative dates Central interface function between clinic director, employees, administration and external contact persons Partial takeover of tasks of the General Hospital Secretariat

completed commercial or administrative vocational training or a comparable qualification Multiannual professional experience in a demanding management assistance, a management secretariat or a comparable function Very good organizational ability and independent, structured and reliable operation Extensive sense of responsibility, judgment and ability to prioritize different concerns Binding and sovereign occurrence Very good written and oral expressability Safe handling of Microsoft 365 Absolute discretion and professional handling of confidential information Experiences in healthcare, university environment, human resources or project management are beneficial

A responsible position in the immediate vicinity of the Clinical Director A versatile task area with its own design playroom A close and trusting cooperation with the clinic management A challenging working environment at the interface of health care, research and teaching A structured and individual incorporation and personnel development planning Remuneration in accordance with the collective agreement TV UK (Tarif Contracts – AGU Uniklinika) from remuneration group E6 to remuneration group E 8 UK (deduct table TV UK.pdf). The specific grouping takes place taking into account your qualifications and the activity to be carried out. The respective level of experience depends on the relevant professional experience. Annual special payment and occupational pensions Possibilities for personal and professional development, e.g. specialist training, additional qualifications and support in the course of professional studies Offers for the compatibility of family and profession, e.g. in-house kindergarten and nursery Staff residence and grant ÖPNV Operational health promotion (e.g. cooperation with various fitness studios) Various corporate benefits/benefits