Consultant position Knowledge management in personnel matters DAAD external network (m/f/d)

“Wandel through exchange” is the motto of the DAAD. We live this by allowing students from Germany to study abroad and foreign students in Germany. We promote cooperation between German and foreign universities. More than 1,100 employees work in Bonn, Berlin and the DAAD offices worldwide. The German Academic Exchange Service (DAAD) is the world's largest funding organisation for cross-border scientific cooperation and international exchange of students and scientists. His members are the German universities and their students. The presence of its international offices is the basis of its international expertise. The DAAD promotes transnational cooperation and partnerships between universities, strengthens German and German language abroad and is the national agency for European university cooperation. With his work, he supports the objectives of foreign cultural and educational policy, national science policy and development cooperation. Be part of our strong team. To occupy is a

Organisational unit: Z12 – Personal care and organisation abroad Location: DAAD Central Bonn TVöD range: EG 11 (gross grade around 26,500 € - 31.500 €) Expected date of occupation: as soon as possible Duration: 2 years (subject to unconditional grace; there is the option for subsequent expiry) Working hours: 19.5 hours per week Application deadline: 08.02.2026 Job code: Z12EG11

You build a structured knowledge management for all personnel matters in the DAAD external network, develop concepts for the harmonisation of personnel processes and develop guides, work instructions and a manual for the lines in the external network. In addition, create and maintain forms, optimize digital storage structures (e.g. in the Intranet or SharePoint) and define guidelines for time-economic issues taking into account local framework conditions. You can also support the onboarding of the external branch lines and lines of the information centres (ASL and ICL) and advise them on administrative issues. With regard to the digitization of the personal processes, you connect the personal files of the external network to the electronic personnel file of the DAAD headquarters. In addition, you identify optimization and automation potentials in coordination with the ASL and ICL as well as IT and harmonize workflows between external offices as well as the registered information centres (ICs) and the DAAD headquarters. In the area of awards, in particular for the registered IC offices, you agree closely with the team “Devotion and Purchasing” and create performance descriptions, pick up offers and prepare the decision bases. You monitor the contract terms and changes and clarify legal issues.

Complete university degree (e.g. Bachelor) in Business Administration, Administration, Economics or Social Sciences with the focus on human resources management, organisational development, management management or international management – alternatively: completion of the administrative course II Knowledge of human resources Knowledge in process and quality management Experience in knowledge and project management Basic understanding of the procurement law and the different types of award (free hand, limited, open, etc.) readiness and ability to incorporate into new fields Very good English skills in word and writing Secure handling of MS Office programs (Word, Excel, Outlook, PowerPoint, Teams) Analytical thinking, independent and structured working methods Good communication skills and strong intercultural competence Loadability, reliability, organizational capacity and team capability In addition, desirable: Knowledge in the area of digitalization / IT-supported processes Experience with international organisations and in the care of foreign (company) branches or branches Change Management Experiences Knowledge of another foreign language

Collective agreement: attractive salary by TVöD Bund with special payment per year, 39-hour week (when full time) and 30 days of annual leave (in a 5-day week), long-term insurance by occupational pension provision Sustainable mobility: funded Germany ticket, use of the goFlux Mitfahr-App, good transport connection, service bikes, good bicycle infrastructure Flexible work: different working time models, extensive sliding time controls and the possibility of mobile work usually consists of about 50% Further development: individual training for your professional development Health promotion: Business sports, social consulting, modern canteen, health services Family friendly climate: Parent-child rooms, places in the international Kita Bonn Cooperation: We work on our tasks in small teams that work closely together and maintain an open communication culture. .