Assistant / Secretary / Secretary (f/m/d) at the Institute of Structural Engineering

The Karlsruhe Institute of Technology (KIT) creates and imparts knowledge for society and the environment as ''The Research University in the Helmholtz Association''. The aim is to contribute significant contributions to the global challenges in the fields of energy, mobility and information. About 10,000 employees work on this at KIT on a broad disciplinary basis in research, teaching and innovation. In order to support the Institute Management and the entire Institute of Structural Statistics, we are looking for one at the next time Assistant / Assistant / Secretary (w/m/d)

Processing of all organizational and administrative tasks arising at the Institute's office daily, e.g. correspondences, planning and organisation of meetings, handling of mail and e-mail traffic, appointment management Control and coordination of payment transactions, invoices and processing of orders Support for research projects through medium-term requirements and the creation of evidence of use and management of third-party funding projects Preparation and support of ongoing personnel matters (e.g. new recruits of academic and student employees) Planning, booking and billing of service travel Support for the organisation of courses and academic matters (e.g. digital audit management)

They have a completed commercial training (e.g. a merchant for office management (w/m/d), a comparable training or a demonstrable knowledge at the appropriate level. They bring professional experience in the administration service (requestable) as well as safe handling of MS Office. In addition, you have very good knowledge of German and good English in word and writing. Experience in the application of SAP is desirable. A careful, independent and structured way of working as well as communication strength complete your profile.

Part of the only German university of excellence with major national research and work in an international environment under outstanding working conditions. Start professionally with targeted training as well as wide-ranging further training offers. Benefit from flexible working time models (Gleitzeit, Homeoffice), various sports and leisure activities as well as child and holiday care services. We also offer a grant to the BW Job Ticket, amounting to 25 €/month, and a multi-page offer in various menus. We aim to achieve the most uniform possible occupation of jobs with employees (w/m/d) and would therefore be particularly pleased with women's applications. In the case of the same suitability, people with difficulty are recognised. JOBV1_EN