Administrative:r Assistent:in (w/m/d)

Research for a society in change: This is our drive at the Jülich Research Centre. As a member of the Helmholtz Association, we are presenting great social challenges of our time and exploring options for the digi­tali­sated society, a climate-saving energy system and related services. Work together with around 7,500 colleagues: in one of the largest research centres in Europe and shape the change with us! You are an organizational institution, keep an overview in complex situations and appreciate administrative tasks with responsibility? Then you are exactly the right reinforcement for our team as an assistant to the employment security team (AS)! In this function, you contribute significantly to supporting the work security issues of our employees – through efficient processes, clear communication and your predictive way of working. The Work Safety Office advises and supports the organisation in all aspects of occupational safety. Their aim is to create safe working conditions, identify risks early and develop preventive measures. As administrative assistance, you form the organizational backbone of this important task. Strengthen this range as soon as possible Administrative:r Assistant:in (w/m/d)

Self-fulfilment and prioritization of administrative and organisational tasks for the Head of the Work Safety Staff Information and appointment management, in particular planning, monitoring and content preparation of appointments and, if necessary, multi-day events of the staff office, also outside the Jülich campus Acquisition of essential tasks in financial and accounting and preparation and maintenance of financial planning including controlling Execution of ordering and actual drawing Supporting the time economy for the staff office Planning and preparation of business trips Maintenance of electronic file management as well as management of storage and reproducing Creation and preparation of reports, protocols and presentations Acquisition of the position Quality Representative:r (QB), creation and processing of process representations in the QM software ConSense in coordination with the parties

Completed commercial or administrative training or a comparable qualification in the field of office management or project assistance Good knowledge and experience in the independent acquisition of secretariat and assistance tasks Good SAP knowledge, especially in accounting and project monitoring Secure handling of MS Office (Word, Excel, PowerPoint); IT affinity desirable Very good German language skills in word and writing (C2 mother tongue level) and good English skills Confidentiality and reliability in handling sensitive information, documents and data Knowledge of quality management desirable Organisational skills and an independent and structured way of working Embossed team skills, a professional appearance and a very good expressiveness

We work on highly topical socially relevant topics and offer you the opportunity to actively shape change! It expects a diverse range: Successful entry: With our Welcome Days and the Welcome Guide, we support you in finding yourself fast and becoming part of our team (go.fzj.de/willkommen). Knowledge and training: We promote the further development of your personal strengths. You will be looking forward to a comprehensive integration and our wide range of training. Transparent working hours: With our electronic time recording you always keep an overview. Enjoy a full-time activity (39 hours / week), which can also be carried out in full time (go.fzj.de/complete-time). Work-life balance: The reconciliation of work and family has a high priority for us. In the case of a gliding time without a core working time, we also offer you the possibility to perform your work in part in the home office, insofar as it is compatible with the dates on site. We also offer 30 days of holiday as well as free bridge days and additional free days between Christmas and New Year. Health and well-being: Your health is at our heart. It offers comprehensive occupational health management with a wide range of services to promote your well-being. Safe perspective: After a two-year period, our goal is to win you for us in the long term. Let us use this time together to find out how good we fit each other. Look forward to a crisis-proof workplace. Financial provision: Benefit from asset-effective benefits and an occupational pension scheme. In addition to exciting tasks and a collegial team, we offer you a lot more: go.fzj.de/Benefits. The job is limited to two years with the possibility of a longer-term perspective. Remuneration and social benefits are subject to the existing qualifications and, depending on the transfer of duties in the field of pay group 5–9a, according to the public service collective agreement (TVöD-Bund). All information on the TVöD-Bund can be found on the BMI page: go.fzj.de/bmi.tvoed. The monthly fees in Euro can be found in page 66 of the PDF download. JOBV1_EN