Employee for the administrative secretariat of a shared accommodation (m/f/d)

Our city administration is as strong as the totality of its employees (m/w/d). Become part of our team and actively participate in Ulm.

At 01.03.2026, we are looking for a staff member for the Administrative Secretariat of a Community accommodation (m/w/d) Full-time, unlimited The Department of Social Affairs organizes comprehensive support services in youth and social assistance within the framework of a decentralized social space concept. The administrative secretariat is located in the community accommodation for refugees on Mähringer Weg. The main focus of the task is the administrative organization of the accommodation establishment and the first point of contact for residents of the accommodation. Payment is made up to 6 TVöD.

Your tasks: classical secretarial and administrative tasks (telephone service, post-processing, correspondence) Organisational tasks (e.g. file management, maintenance of forms, issue of office material) Support for the handling and home management Providing general information at the information desk for residents Participation in the organisational planning of inclusions, extensions and relocations as well as the occupancy of the accommodation Maintenance of databases and statistics as well as support in the organisational management of accommodation independent processing and assistance in applications for social benefits (including lobby card) Changes due to organisational measures are reserved.

Your profile: completed training for administrative staff or a comparable qualification safe handling of MS-Office and electronic data processing pronounced communication skills and service-oriented, friendly appearance Empathy and professional, respectful approach to people in challenging situations high level of commitment, flexibility and team capability Willingness to interdisciplinary cooperation with colleagues and external partners Openness to social and social changes

We offer: Cooperation in an important, socially significant field of action structured incorporation and a varied task field a collegial, supportive team environment Continuing and continuing training for professional and personal development Volunteering services (funded Germany ticket, lunch grant, job leasing, discounted admission to urban facilities, etc.)