Project Finance and Administration Officer (m/f/d)

Karlsruhe Institute of Technology (KIT) – The University of the Helmholtz Association In dialogue with society, KIT develops solutions for major challenges – from climate change, energy transition and sustainable use of natural resources to artificial intelligence, technological sovereignty and demographic change. As the University in the Helmholtz Association, KIT combines scientific excellence from knowledge gain to application orientation under one roof – and is thus in a unique position to advance this transformation. As a university of excellence, KIT offers its more than 10,000 employees and its 22 800 students outstanding opportunities to shape a sustainable and resilient future. KIT – Science for Impact. Projektfinanzen und -administration (w/m/d) 80% parttime Institute of Photonics and Quantum Electronics (IPQ) indefinite from now on Parttime 41.300,00 to 48.400,00 EUR gross per year

As part of your activities, you support the Institute Management in various administrative and financial matters and thus contribute significantly to the smooth implementation of research. The focus is on the administrative handling and controlling of third-party funding projects in close coordination with the institute management and the specialist departments of KIT. In addition, you support the operational procurement – from the order via the receipt of goods to the payment processing in the SAP system – and thus ensure the timely supply of the institute with necessary resources.

You act with our international team on junior researchers. In particular, your area of responsibility includes the following activities: Planning, taxing and managing project budgets of different third-party funding providers Interface between donors, cooperation partners, KIT-internal service departments and the institute in project-related administrative matters Creation of funding applications and project reports (administrative part) and bills against the donors Participation in the creation of consortial agreements Interaction with external project partners as well as coordination and organisation of project meetings and project-related events Creation and monitoring of internal budget and personnel deployment planning clarification and processing of budget requests from employees Management and verification of evidence of use Occupational takeover of tasks in general administrative institute operation

Completed university degree (Bachelor) of business administration or a comparable subject or alternatively a completed comparable training with long-term relevant professional experience Multiannual professional experience in controlling and finance, preferably in the industrial environment Safe handling of MS Office Ideally SAP/SRM knowledge Very good English skills in word and writing Their qualification is complemented by an independent, goal-oriented and team-oriented way of working, distinct organizational skills, very good communication skills and a high degree of reliability. You are ready to work in a variety of high-school workflows and actively shape your work environment.

Family friendly The “KIT-Family +” program supports you in the reconciliation of family and work – through childcare, holiday offers, a parent-child office and assistance with family care. Health Under the motto “Fit in KIT – with body, mind and soul” we promote your health with sports courses, offers for mental health and regular screenings. Individual additional benefits Benefit from an occupational pension scheme (VBL), a monthly grant of 25 euros to the BW job ticket, as well as a variety of offers for culture and leisure. Career and development We support you with a structured integration, diverse training opportunities and individual support. So we strengthen your personal growth. Sensual work Their work creates the prerequisites for top-level research – and helps science to move something for society and the future. .