Senior Executive Assistant to Founder | Interior-Scaleup | Vollzeit | Köln (m/f/d)

We are Revive – the leading provider of used design furniture in Germany. Our mission: Save designer furniture, make them new life and rethink sustainability in the furniture market. Our next goal: from 5 to 50 million euros. But we not only scale our business model – we also grow as people. And you're guaranteed to grow. Or it's nothing for you. This growth does not happen by itself. It needs focus, speed and clear priorities – every day. As the right hand of the Founder you are in the middle: You get deep insights into strategy, processes, team and decision paths. You have a real lever and you see what you do every day. In order for this to be possible, the founder (Jonas Brenig) needs a right hand that does not ask, but takes over. You're an A-player through and through. You're thinking, you're greeding fast and taking off tasks before You even land on the table. If you are looking for a position where you work close to the entrepreneurial reality, have real impact and arrange chaos, while all others still sort – read on. The Founder wins time back through you. Everything that can walk over you goes over you. You are the first point of contact and control center for everything that relieves the Founder. You structur, prioritise and decide what is important – and what can be gone. In the first step, you also take parts of the HR process – such as initial discussions, candidate coordination, interview planning and communication with candidates. You manage the inbox, the calendar and all relevant interfaces – proactively, not passively. You keep a perfectly prepared Weekly Sync meeting with Jonas. prepared, on point, effective. You organize and coordinate internal and external meetings, travel and operational projects. You provide information so that quick decisions are possible – clear, focused, solution-oriented. You think in processes: you eliminate, automate and standardize. You make sure nothing is lost: open points, follow-ups, deadlines, people – you have everything in mind. You don't need a memory. You're the memory. You are ready to jump in even evenings or Saturdays when it requires the situation – not regularly, but reliable. You come up with high standards, direct feedback and changing priorities – without drama, without ego. You jump where it burns – whether personal or professional – and bring your own initiative, solution competence and sense of responsibility when gaps open or things do not run according to plan. You take special projects, smaller processes or operational responsibility – if you want, your role will grow. Important: If you need someone who goes after you for open tasks, this is nothing for you. Your results: You go with sensitive information and relationships absolutely discreet, integrity and professional – trust is your currency. The Founder's calendar reflects its main priorities at any time – everything else is blocked, moved or removed. You eliminate unnecessary energy & time eaters, protect strategic time windows and make sure that energy is invested where it works in the long term. You filter messages, formulate answers in the sound and style of the Founder – and make sure that only signal, never noise comes from it. Meetings are prepared, Agenden are up, documents are ready – and to-dos are done without remembering. Travel – both professional and private – are perfectly planned: with buffer, plan B, well-thought-out process and attention to detail. Personal topics – from doctor's appointment to household care – are handled with the same care and discipline as business tasks. You build systems to prevent chaos, stick to themes without being remembered, and remove yourself as a bottleneck as soon as the process stands. Requirements: Sure in communication. You write to the point, speak directly and adapt sound and depth to the context – no over-talking, no under-communicating. Just signal, no noise. Discretion at the highest level. You're a vault. You realize what is confidential, what is strategic – and what remains internal. You don't have to explain what you can't say. High emotional intelligence, zero drama. You read spaces, people and situations – quickly and precisely. You adapt without being asked, and stay calm when it becomes unclear. Ownership as a result. You don't ask what's next – you find out what's needed will. It's your theme, you do it. If it's not your subject, you'll find a way. Speed of reaction. You think and trade in real time – not in time delay. For you, responsiveness is a sign of respect. You're reachable, even if it gets late. Sure in two worlds. You can seamlessly switch between business and private – without losing the line. You know what's helpful – and what would be overwhelming. Ready for pressure. You're not afraid of intensity. High expectations, tight timings or moving goals do not get you out of track – you deliver focused and clean. For whom this role is not: This role is not for you when... ... you need continuous guidance, detailed to-do lists or daily follow-up to get in motion. ... bring you displaced deadlines, changed priorities or unexpected turns out to rest. ... you defend your evenings and weekends as an absolute no-go zone – the role also depends on the pace of the Founder. ... you severely between “vocational” and “private” and have no willingness to bring you into both areas flexibly. ... you have difficulty reading the room, meeting the sound or communicating clearly under pressure. ... you take direct feedback personally or regularly need external confirmation to remain motivated. ... you have to follow up so that tasks are really done. ... you hesitate to take initiative – or wait for someone to allow you to take responsibility. ... you are looking for a classic assistance role – this is a high-intensity saving ring at eye level, not a back office.

This is not a classic assistance job. You're not here to manage dates. You're here to return time. You keep your back free from the founder, create structure, bring clarity – and make sure that vision becomes real execution. You are the right hand of the founder operatively strong, communicatively fast, always one step ahead. You think, priority, hold threads together. You take what doesn't need it – and do it better. If you're not just 'organizing'' as a senior executive assistant, but want to drive the growth of an ambitious company – you're right here. You have at least 2 years of experience as an Executive Assistant, ideally directly on the side of a Founder or C-Level Executive. You tick entrepreneurial – you understand what it takes to scale a company and can quickly capture strategic relationships. You are extremely organized, prioritize effortlessly and work structured – even if much happens at the same time. You don't need follow-up because you're tracking yourself, driving, doing it. You have a natural feeling for communication: precise, clear, binding – internal and external. You feel at home in digital tools such as Google Workspace, Slack, Asana, Personio, Zapier, Make, Gumloop or learn it in 48 hours if you don't know it. AI is not a buzzword for you, but a tool. You actively use tools such as ChatGPT or automation to save time, create documents faster or structure information wiser. You are open to new, think digital-first and constantly seek ways to simplify processes. You speak and write German at a high level and master English at 9/10 levels – in writing as oral. You work onsite in Cologne – because proximity to this role is not negotiateable. Bonus: You bring curiosity or experience in HR, People Ops or Recruiting.

You work directly with the Founder – close, honest, at eye level. You get access to all relevant areas of a growing company: strategy, ops, HR, processes, tools, people. You are required – professional, structural, human. Growth is not an option, but a prerequisite. No micromanagement. No policy game. Clear focus, honest communication, real ownership. You are needed, seen and taken seriously because your contribution makes the difference. .