Assistant to the Nursing Directorate (d/f/m)

Charité – Universitätsmedizin Berlin is a joint institution of Freie Universität Berlin and Humboldt-Universität zu Berlin. As one of the largest university hospitals in Europe, it has a leading role in research, teaching and medical care. The Charité also emerges as a modern company with medical, clinical and management certifications. Assistant to the Care Directorate (d/w/m)

Campus Charité Mitte Reference number: 4649 | Working time: Full time | Date of entry: from now on | Duration of employment: Unlimited period of application: 11.05.2025 | Work at Charité As an assistant to the Charité nursing director (d/w/m), you are one of the key contact persons for the nursing director, the team of the nursing director and the managers of care. You work closely with colleagues from all areas of the Charité. For this we are looking for a personality with deed, professionalism and empathy. We are an innovative, motivated and open team. With your strong organizational talent and ability to prioritize Despite challenging thematic diversity, they are always looking forward to their professional and personal development in the nursing sector. We look forward to your application!

Central contact point for the Care Director team Self-employed correspondence on diverse topics of the Care Directorate Responsible appointment management including pre- and post-preparation of meetings, meetings, conferences and events Acquisition of subprojects and cooperation in diverse projects of the Care Directorate Organisation and follow-up of events (e.g. training events, symposia) General coordination and organisational tasks (e.g. internal and external correspondence, document storage, space bookings) Material procurement and administration (orders of office materials, control of shipping documents and invoices, processing and audit of invoices as well as electronic release / non-commercial release) Preparation of formal requests for personnel measures (including recruitment, further employment, working time increases and reductions, SOP and further training requests) Documentation in the Working Time Management System Coordination of application procedures and support in the onboarding of new employees Personal responsibility to trainees Care of the intranet appearance of the care and function service

Successfully completed commercial training, e.g. as a secretary/secretary in health care or office clerk / office clerk or comparable training Professional experience as assistance or office management, ideally in university or comparable positions Secure handling of all common Microsoft Office applications (e.g. Word, Excel, Outlook, Teams, Power Point) Very good knowledge of the German language in word and writing Good knowledge of English in word and writing Friendly and safe occurrence Self-employed and active work in the team Good visibility, flexibility and resilience Embossed organizational skills Discretion and loyalty Engaged and reliable operation Self-understanding as a service provider / service manager Experience with management software used in the Charité (Polypoint PEP, SRM)

A highly professional cooperation in a motivated and interdisciplinary team A future-oriented, varied and demanding activity with high self-responsibility and personal scope Intercultural team events, well-structured onboarding with nice colleagues Extensive free options for further education and further education to study Benefits in many offers for employees in the areas of shopping, travel, sports Additional old age insurance through our occupational retirement provision Certification as a family-friendly university and family-friendly company since 2007 Information on the job Group E8 TVöD VKA-K. The grouping is carried out taking into account the qualification, and the respective level of experience is calculated from the years worked. The annual salary (brutto) is given for a full-time job without special payment, allowances and supplementary services. Working hours are 38.5 hours per week With us are 30 days holiday standard The application period ends on: 11.05.2025 Reference number: 4649 JOBV1_EN