Document Management Clerk (m/f/d)

We are looking for our Unit Z3 “Procurement and Logistics” at the next possible time

Document management We, the Paul-Ehrlich-Institut, are a scientific institution of the Federal Institute responsible for the testing and approval of vaccines and biomedical medicinal products and for research in the field of life sciences. Networking with national and international actors makes us a competent contact for the public, science, medicine, politics and business. Unit Z3 is responsible as an internal service provider for the procurement, logistics and infrastructure facility management of the Paul-Ehrlich-Institut. The area of responsibility extends from the purchase of supplies through materials management, document management (input/distribution/output) to business-supporting services of property use.

Support of central email and de-mail addresses and further processing of inputs Registration of all electronic and paper-bound inputs in the document management and process processing system (DMS/VBS) or in other software solutions of the Institute Implementation of standardised quality assurance of post-in and post-output processing Central mailing in electronic and paper-bound form, incl. Tracking of completed initial documents telephone and written communication with internal and external customers; externally mainly in English Support for the Head of Unit, e.g. in answering enquiries and compiling statistics

(m/w/d) or a comparable professional training in the field of medical documentation Basic knowledge in the field of drug registration and the corresponding legal basis Knowledge of registrature systems and forms Ideal experience in document management Good IT application knowledge (Microsoft Office, data banks, document management and process processing systems) and the willingness to work in complex software solutions Self-employed and structured work Quick conception and strong learning and willingness to use Good linguistic and written expressiveness Very good German (level C1) and basic English (level A2 according to the Common European Framework of Reference for Languages) in word and writing

is a versatile and demanding workplace centrally located in the Rhine-Main area with good connections to the public transport network (car, airport, S-Bahn). As an employer of the public service, we offer the usual social services such as special annual payments, pensions and benefits in kind. The employment relationship is expected to be up to 30.06.2028 in accordance with § 14 para. 1 sentence 2 no. 3 Part-time and temporary legislation i. V. m. § 21 para. 1 Federal and Parental Period Act (BEEG) terminated. Parttime employment is possible in principle. The post is rated according to E7 TVöD, Part III of Appendix 1 of the TVEntgO Bund. The assignment to the stages takes place taking into account the personal relevant experience. Disabled applicants (m/w/d) are preferably taken into account with the same suitability. The Paul-Ehrlich-Institut promotes the equality of people and the reconciliation of family and work. For this purpose, we offer, inter alia, very flexible working times (part-time models, no core working times), hybrid work (max. 60% remote), kindergartens and numerous training opportunities. Our occupational health management and the promotion of the job ticket complete the offer. .