Backoffice Manager (m/w/d)

At PROLOGA we are working on innovative software solutions that support companies worldwide on their way to zero emissions and zero waste. With more than 20 years of experience, we actively contribute to the transformation in the fields of supply management, waste and recycling management, smart cities and circular economy. As a co-development and product partner of the SAP, we combine state-of-the-art technologies with profound industry knowledge to enable resource-efficient processes and create a sustainable future. Our mission is clear: we rethink life cycles, regain values and set standards for a clean, sustainable world. We are looking for people who share our vision and want to develop innovative solutions for tomorrow's challenges. Be part of an international team that makes the difference with passion, expertise and the most modern technologies – for our customers and for the planet. As Backoffice Manager, you are the organizational heart of our company. You make sure that everything goes smoothly in the background – from administrative processes to coordination of internal processes to support management. With a view to detail, strong communication skills and high service orientation, you keep our operational everyday running and create the basis for efficient cooperation.

You keep an overview and make sure that everything works smoothly in everyday office. Whether in communication with the home administration, coordination of external service providers or in coordination with suppliers – you ensure that all processes are efficiently organised and that the framework conditions are consistent. Contract management is also in your area of responsibility: from rental and maintenance contracts to insurance contracts to electricity and service contracts – you are looking forward and conscientious. Together with our facility partners, you will ensure that the site is maintained and functional – whether in the field of cleaning, maintenance or safety. With your sense of space and structure, you plan your office usage efficiently and forward-looking. In the field of procurement, you will always keep an overview: Whether furniture, IT equipment or office equipment – you make sure that the team is optimally equipped. The fleet management is also in your hands: leasing contracts and organizational processes are coordinated professionally and reliably. In close cooperation with HR, you will accompany new colleagues in onboarding and assist in developing internal processes and guidelines. You can also organize our team events with a lot of commitment – from summer parties to the Christmas celebration. Whether meetings, business trips or spontaneous inquiries from the team – you coordinate, organize and support where you can. With your commitment in the background, you create the basis for everyone to focus on their tasks.

A strong organizational talent, a clear head – even in challenging situations – and the need to drive things forward actively and solution-oriented. You have relevant experience in back office management and prove daily how well you can combine time management, multitasking and priority setting – even with high workloads. With popular MS Office applications, especially Excel and Outlook, you go routined and safe. You negotiate cleverly, trade pragmatically and always keep the whole thing in mind. Knowledge of commercial or legal processes is advantageous – but no need. Flexibility and adaptability are of course a professional understanding for you – as well as a pronounced customer and service orientation. You communicate clearly, appreciation and professionally – both in writing and oral – and bring new ideas proactively. Your creative thinking not only helps you to develop existing processes, but also to efficiently and forward-lookingly shape the office everyday.

Make the future together: safe, sustainable and full of opportunities! What is PROLOGIANER? Team spirit, design space and the will to create real changes with technology. We burn for smart solutions with real environmental benefits and a lot of enthusiasm is just part of it for us. At PROLOGA, a job with meaning and impact awaits you: we develop software that makes our world a bit cleaner. Zero Emissions is our goal and maybe yours soon? We have been on the market for more than 20 years, SAP partners – and continue to grow. This means for you: freedom of design, exciting perspectives and plenty of space to grow together and bring your strengths in.

What else awaits you with us: Flexible working hours & Hybrid working model (remote work) Choose your Device: Mac or Windows – you decide what you prefer to work with JobRad-Leasing Structured onboarding & individual training opportunities Volleyball field, sports groups & summer glocks as well as summer and Christmas celebrations. Dog-friendly offices And that's not all! JOBV1_EN