Assistant / Clerk of the Brussels Office

The Max-Planck-Gesellschaft zur Förderung der Wissenschaften e. V. (MPG) is a self-government organization of science funded by the federal and state governments. It currently operates 84 institutes and research institutes in Germany and abroad for basic research in natural and spiritual sciences and is thus one of the leading international research institutes with numerous Nobel Prize winners in their ranks. The General Administration of the MPG is looking for a full-time term for two years to support its tasks in the European research policy for the Brussels Office at the earliest possible date. Assistant*in / specialist the Brussels Office of Staff Reference number 149/25 Become part of the Max Planck Society – one of the leading research organisations worldwide The Brussels Office plays a central role in the monitoring, analysis and evaluation of research policy developments at EU level. It actively contributes to shaping the European Research Area within the meaning of the Max Planck Society and its Institutes. It is committed to the interests of the Max Planck Institutes in the European research funding programmes and ensures that their concerns are also heard in EU policy. In addition, the staff office maintains valuable strategic relations with relevant national and European institutions, including the EU Parliament, the EU Commission, the EU Council and important European organisations. In order to strengthen our team, we are looking for assistance and expertise for our office in Brussels. In close cooperation with the management and another European expert, you play a key role and are responsible for various organizational and administrative tasks.

Office organization and appointment management: Efficient administration of the daily office, including the planning and coordination of appointments. Event organization: preparation, organisation and accompaniment of events of the Max Planck Society and the Max Planck Institutes in Brussels. Coordination of work visits: organisation of work visits and meetings for the management of the MPG and for representatives of the Max Planck Institutes in Brussels. Preparation of presentations and documents: preparation and compilation of relevant presentations, documents and reports for various events and meetings. Processing of enquiries: support in the processing of internal and external enquiries and in the communication with various partners. Research and database maintenance: conducting research and maintaining and updating databases. Correspondence in several languages: writing and editing correspondence in German, English and ideally also in French.

We are looking for a person with appropriate training or comparable experience Knowledge and experience in office management, including the efficient management of office activities, scheduling, document management and communication Experiences in the planning, organisation and implementation of events Experience in handling AI applications or the willingness to work into appropriate systems A high level of team capacity for effective cooperation Impressed ability to efficiently organize and prioritize tasks, especially in a dynamic working environment A safe, applied and professional appearance Very good and safe application of common Microsoft Office programs (Word, Excel, PowerPoint, Outlook) Very good knowledge of German and English in word and writing are absolutely necessary, knowledge in French or Dutch are advantageous

We offer an interesting and versatile internationally oriented workplace. Within the framework of a fixed-term employment relationship for two years, your salary is based on a range from € 3590.00 to € 4617.00 gross monthly, depending on your qualification and professional experience (in accordance with the pay group 9a TVöD [Bund]). In addition, you will benefit from an increase of 2.8% from May 2026. Working hours are 38 hours a week. You will also receive a single payment (double holiday allowance) of 92% of your gross monthly wage. Your workplace is located in the heart of Brussels, close to the European institutions, and is easily accessible by public transport. The Max Planck Society has set itself the goal of employing more people with difficulty. Applications for severely disabled persons are expressly desired. The Max Planck Society strives for gender equality and diversity. We look forward to applicants of any background. .