Office Manager / Head of Back Office & Law Firm Organization (m/f/d)

HAPEKO is the first address for professionals and executives in Germany to help companies win the best talents for their needs. With more than 20 locations nationwide, HAPEKO is well established as a partner for professional change.

Our client is a renowned, economically very solid, established firm based in Münster. With more than 50 employees, the firm supervises clients of various sizes and industries and stands for technical excellence, reliability and a modern way of working. A professional, clearly structured organization meets a value-estimating, team-oriented union. Short decision-making, transparent processes and high quality standards shape everyday work.

To further professionalize the internal structures, we are now looking for a personality that is strategically and operationally responsible for the back office. In this key position, you take over the management and organization of the entire back office area and thus the professional and disciplinary leadership of five employees. You ensure the smooth running of all administrative and commercial processes (booking, human resources, reception) and act as a central contact person for employees and external service providers. General responsibility for office management as well as the organisation and further development of the back office Professional and disciplinary leadership of a team of five employees Control and monitoring of internal accounting and personnel accounting in cooperation with external service providers Responsibility for all HR topics including recruiting, onboarding and offboarding, personnel and satisfaction controlling as well as accompanying social media measures Responsibility for all administrative and management tasks of the firm Ensure efficient procedures and smooth cooperation between management, employees and external partners

Completed commercial training, study or comparable qualification, ideally with continuing training in the accounting, personnel or administrative environment Multiannual professional experience in office management, preferably in a firm, practice or comparable service-oriented environment Ideally first experience in the leadership of employees Sovereign occurrence, enforcement ability and a pronounced social competence High organisational skills and a structured, independent and responsible way of working discretion, loyalty and professional handling of sensitive topics

versatile, horizon-enhancing task area Flat, sympathetic hierarchies Attractive salary Flexible working hours Valuable working climate 30 days off Transport